Project Coordinator

About the Role

The Project Coordinator provides essential support to consultants and project managers throughout project lifecycles. This role is responsible for administrative and coordination tasks, ensuring projects are set up for success and that all project-related information is accurately maintained. This position is designed to assist project managers with administrative tasks, freeing them to focus on client relationships and strategic project management.

Essential Duties and Responsibilities:

• Proposal Development:

1. Assist in the drafting and preparation of proposals, including writing sections, gathering information, and formatting documents.

2. Conduct research and compile data to support proposal development.

• Project Setup:

1. Coordinate project setup activities, including gathering necessary information, creating project plans, and coordinating between clients and consultants.

2. Ensure accurate and timely data entry into Salesforce, including client information, proposal and project details, and information updates.

• Client Communication:

1. Assist with client communication, including answering inquiries, scheduling meetings, and disseminating project information.

2. Build and maintain positive relationships with clients and VDA employees.

• Internal Coordination:

1. Coordinate with internal consultants and team members to ensure project deliverables are met.

2. Assist Project Manager with the scheduling and coordination of internal meetings and workshops.

• Administrative Support:

1. Draft various documents, including proposals and as needed specifications, reports, presentations, and other project-related materials.

2. Provide editing and formatting support for project documents.

3. Manage project files and documentation.

4. Perform other administrative tasks as needed.

5. Answer and dispatch telephone calls.

Qualifications:

• Bachelor's degree in business administration, Project Management, or a related field preferred.

• 1-3 years of experience in an administrative or project support role.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), M-Files, and Salesforce.

• Excellent written and verbal communication skills.

• Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines.

• Detail-oriented with a high degree of accuracy.

• Ability to work independently and as part of a team.

• Strong problem-solving and critical thinking skills.

• Excellent interpersonal and communication skills.