Administration Assistant | Construction/Engineering Industry | AU Client

Set-up and Location: WFH

Work Schedule: 9:00AM to 6:00PM (QLD) | 7:00AM to 4:00PM (PH)

Employment Type: Full-time

Ready to do work that actually excites you?

Reporting to: Office Manager

1. Maintain accurate distributed documentation database
2. Providing administration support to the team and director
3. Strive to achieve Key Strategic Goals

What You'll Do:

You'll be the kind of person who:

• Collate and distribute fee proposals
• Record in database all outgoing reports, drawing and quotation queries
• Prepare office procedures
• Assist the Admin Team with daily administration task
• Assist with preparation of word templates
• Coordinate own workload to ensure that set deadlines are met
• Provide administration support to the team including collation of reports, correspondence and preparation of process to lodge with local authorities
• Prepare request letters/emails for quotation
• Manage and maintain Insightly and Replicon up-to-date
• Manage the filing system and archive system
• Actively identify and develop processes to streamline the administration of the business
• Seek feedback from clients
  

Key Strategic Goals

1. Support the team in the development and delivery of professional and timely reports/designs to clients
2. Maximise administrative efficiency through the development and implementation of strengthened quality processes
   

What You Bring:

We're looking for someone who:

Criteria 1 - Skills/Knowledge:

• Excellent interpersonal, oral and written communication skills, including a confident and articulate telephone manner; and
• Accuracy and attention to detail.

Criteria 2 - Experience:

• Significant administration experience;
• Demonstrate proven administration skills in a high volume environment;
• Ability to prioritise, demonstrate initiative and take a proactive and flexible approach to tasks;
• Proven ability to navigate in systems - including Excel, Word; and
• Work under limited direction with good people management skills and an eye for detail.

Criteria 3 - Attributes:

• Desire to be part of a diverse and highly efficient team;
• High level of initiative and strong organisational skills; and
• Have a high level of professional ethics and the ability to deal with sensitive matters confidentially, tactfully and diplomatically.
  

Why You’ll Love Working Here

• HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)
• Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)

• Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!

Let’s Talk

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If you’re thinking “this sounds like me”—it probably is. Click apply. We can’t wait to meet you