Assistant Secretary
Supports executive operations and managing administrative tasks within a company.
Job opportunities
-
Jobs in Jobstreet right nowJob growth
-
In the last yearSalary
-
Typical monthly salaryJob satisfaction
-
Job opportunities
-
Jobs in Jobstreet right nowSalary
-
Typical monthly salaryJob growth
-
In the last yearJob satisfaction
-
On this page
- What's it like to be an Assistant Secretary?
- How to become an Assistant Secretary
- Top skills and experience for Assistant Secretaries
What's it like to be an Assistant Secretary?
An Assistant Secretary supports the administrative duties of an organization. Common responsibilities include managing correspondence, scheduling meetings, organizing company files, preparing reports, and assisting high-ranking officials like the Secretary and Chief Executive Officer. Assistant Secretaries are employed across various industries, from education to corporate businesses to government departments. Being meticulous, good at communication, and having time management skills are essential to this role.
Tasks and duties
- Assisting in the preparation and organization of correspondence, reports and other administrative tasks.
- Handling internal and external communication effectively and professionally.
- Scheduling appointments, meetings and managing the executive's calendar.
- Compiling, transcribing and distributing meeting agenda and minutes.
- Ensuring the efficiency of administrative procedures within the office.
- Assisting in the planning and execution of various events and conferences.
- Managing and organizing records to maintain accuracy and confidentiality.
How to become an Assistant Secretary
Focusing on gaining practical experience alongside additional education in a related field will significantly strengthen your qualifications for the position of an Assistant Secretary.
- Start by obtaining a high school diploma or equivalent certification. Consider pursuing further education in Business Administration or related fields.
- Gain practical experience through internships or volunteer roles in administrative positions such as Administrative Assistant, Office Clerk, Receptionist, Data Entry Clerk, or Office Assistant to develop essential skills.
- Focus on enhancing organizational, communication, and computer literacy skills, which are crucial for the role of an Assistant Secretary.
- When applying for Assistant Secretary positions, highlight your qualifications and relevant experience in administrative tasks. Showcase your proficiency in office management and coordinating schedules effectively.
Skills and experience employers are looking for
Having the right skills and experience can make you an in-demand applicant. Assistant Secretary employers on Jobstreet are looking for job seekers with expertise in the following areas. Note Taking
Travel Booking
Fax Machines
Appointment Setting
Document Filing
Email
Sign Language
Data Entry
Secretarial Practice
Corporate Governance
Office Procedures
Database Systems
Power of Attorney
Multitasking
Microsoft Office
Policy Writing
Notarising
Human Resources
Drafting Correspondence
Clerical Support
Source: Jobstreet job ads and Jobstreet Profile data
Did you find this helpful?
