For the average Filipino, a working life of more than 40 years is the norm. They usually enter the workforce at 21 years old and may retire at 65 years old – the compulsory retirement age according to the updated Labor Code. So, if you work without pause until that time, you spend 44 years working. This is if you don't work for the government, where you can retire at 56 years old.
Either way, it's a long time. And for many, that means working for different companies. Given this, it's important to learn how to write a resignation letter. This indicates your decision to leave a job. It can help you keep a professional relationship with your previous employer by notifying them of your departure.
In this article, we'll discuss how to write a good resignation letter. Here's what we'll cover:
A resignation letter is a formal notice of your intent to leave your current job. It's an official document that's part of your record with your employer. Some of the benefits of writing a professional resignation letter include:
We Filipinos value personal relationships and respect authority figures. It helps you remain on good terms with your previous company. This can be invaluable when you're applying for another job. Your past employer is more likely to recommend you if you left by following the correct process.
It allows the company to prepare for your departure. They may need to find a replacement. Or they may have to make arrangements to redistribute your workload.
This formal document is important for your reference. It's proof of your resignation and employment history. It can also help clarify potential misunderstandings or disputes about your departure.
How you write a letter of resignation depends on your reason for leaving your current company. These may include taking on new challenges, changing careers, or returning to school. Other reasons are relocation or a new job.
Some resign because of personal reasons. These include health issues, family obligations, or personal development opportunities. Another common reason is maternity or paternity leave. If you're expecting a child or you need time off to care for your newborn, you might decide to leave your job. If you do, it's essential to inform your employer formally through a resignation letter.
There are several elements to put in a notice to your employer when you leave a job. Here are the things to include when writing a resignation letter:
Here are tips that can help you create a well-written resignation letter:
Express your heartfelt gratitude for the opportunity to work with your current employer. You can be more specific in this part to personalize your letter. For example, you can mention the mentorship you received from your boss. It's thoughtful to wish the company continued success.
Specify the end date of your employment. The date should be at least one month in advance according to the law. If your timeline is shorter, you should discuss this with your employer beforehand.
Make the letter short and direct. This makes it easier to read. One page is enough to cover all the necessary details.
Include their title if they use one in official communications. Make sure to use the correct salutation. Spell their name correctly.
Check for errors in grammar and spelling. Double-check the letter to ensure the information you included is accurate. Pay special attention to your last working day, contact information, and recipient name.
Here are a few things you should avoid when writing a resignation letter:
Here are tips on turning in your notice of resignation:
Deliver your resignation letter in person. This shows you value your relationship with your manager and the company. Prepare for a possible counteroffer and to discuss your next steps.
A formal resignation letter can help you maintain a positive reputation. It can also keep your professional network intact. This can be helpful in your future endeavors.
This shows your respect for them. Telling them first of your intention to leave gives them the chance to talk to you about your decision. It also helps them ensure a smooth transition for you and the company.
Make sure you understand the company policies and protocols for resigning. Also, be aware of the benefits and back pay that you stand to receive. You can ask your manager for guidance in these areas.
Here's an example that you can use as a reference when writing your letter. This is a resignation letter for someone leaving their job to pursue higher studies. You can replace the reason and other details to fit your circumstances.
Jane Angeles
20 Main St., Brgy. San Sebastian
Tarlac City, Tarlac 2300
[email protected]
02-577-0229
January 3, 2024
Mr. Michael Perez
Senior Partner
Reyes & Associates
Reyes Bldg., Brgy. San Rafael
Tarlac City, Tarlac 2300
Dear Mr. Perez,
I am writing to formally resign from my position as account executive at Reyes & Associates to pursue law. My last day of employment is February 5, 2024.
Thank you for the opportunity. Working with you and the entire team at Reyes & Associates. I have learned a lot from you, and I will be forever grateful for all your guidance, career advice, and mentorship during my employment.
I am offering my assistance to ensure a smooth transition and handover of my responsibilities. I am willing to provide any necessary documentation, information, and training. Please let me know how I can be of help.
Thank you again for the opportunity, and I wish you and the company much success.
Yours sincerely,
[Signature]
Jane Angeles
A resignation letter is a formal letter you submit to your employer to announce that you are leaving your job. It's essential to handle this process with professionalism and courtesy. A good resignation letter helps you keep good relationships. You need them with your employer and co-workers. It also helps you ensure a smooth transition to your new job.
If you plan to resign, note the tips and resignation letter sample in this article. These can help you write your letter.
Here are answers to common questions about a letter of resignation: