How to follow up on a job application
Source: Freepik
After you submit a job application, it is normal to feel a mix of excitement and anxiety while awaiting a response. Despite your confidence in your application, you are aware of the competitive job market in the Philippines.
However, there is a crucial step that can increase your chances of standing out. It can help you secure an interview.
Following up on a job application is an opportunity to demonstrate your enthusiasm for the role. It shows your commitment to the process. A well-crafted, professional follow-up email can make a lasting impression on hiring managers.
This guide will provide practical tips on when and how to follow up on a job application. You will learn effective strategies for crafting a compelling follow-up message.
When to follow up on a job application
Timing is essential for an effective follow-up. Following up too soon, such as within 3 days of submission, can be counterproductive. Allowing a reasonable amount of time shows respect for the hiring manager’s busy schedule.
The optimal time to follow up is typically one to 2 weeks after submitting your job application. There are exceptions. If the job description specifies a time frame for responses, adhere to that guideline. For roles in fast-paced or highly competitive industries, it may be appropriate to follow up sooner.
When in doubt, it is best to wait a bit longer to ensure your follow-up is well-received.
Source: Freepik
How to follow up on a job application
1. Identify the hiring manager is
To follow up on your job application, reach out directly to the hiring manager.
Check the job posting for the hiring manager’s name. If it’s not listed, search the company’s website or use professional networking platforms to find the relevant person. Once identified, locate their business email or contact number.
If you cannot find the hiring manager's contact information, use the general application email address provided in the job posting.
2. Choose the best outreach method
Consider the most appropriate method for your follow-up—email or phone.
Follow-up via email
Email is the most common method for follow-ups. It allows you to send a clear, concise message that the hiring manager can respond to at their convenience.
Follow-up via phone call
A phone call can be more personal and demonstrate your initiative. Use this method if the hiring manager’s email address is not available. Ensure your call is brief and well-timed (avoid calling after business hours).
Follow-up in person
In rare cases, a follow-up in person may be appropriate. For example, if you have a former colleague or acquaintance at the company, you might visit for a casual catch-up. However, be cautious and avoid being intrusive.
Tips for following up on a job application
You have waited 2 weeks and are now ready to follow up on your job application. Ensure the follow-up leaves a positive impression on the hiring manager. Here are some tips:
1. Keep it short and sweet
Whether you are emailing or calling, keep your message brief. Respect the hiring manager’s time to make a good impression.
- Email
Limit your message to 3 concise paragraphs. Consider using bullet points for clarity. Start by briefly introducing yourself and mentioning the position you applied for. Conclude with a polite closing, thanking for their time. - Phone
Aim to finish your call in under 3 minutes. Prepare a brief outline of key points to ensure you stay on track. Make sure to call during business hours.
2. Highlight your eligibility and interest
In your follow-up, clearly state the position you applied for. Also mention why you think you are a good fit. Briefly highlight up to 3 relevant skills.
Emphasize your eagerness to contribute to the company’s success. Express your enthusiasm for the company’s values, innovative spirit, and business goals. This can make your application stand out.
3. Invite clarification
Use your follow-up to ask about the next steps in the hiring process and when you can expect to hear back. Offer to provide additional information or portfolio samples if needed. This shows your proactive approach and willingness to support your application further. It also helps you stay informed about the timeline and expectations.
4. Express gratitude
Finally, thank the hiring manager for their time and consideration. A sincere thank you underscores your professionalism and sincerity. Acknowledge the effort they put into reviewing your application. This courteous gesture can leave a lasting positive impression.
Source: Freepik
How to follow up on a job application: Email templates and examples
Before crafting your follow-up email, here's a look at a few samples for inspiration. We've put together two templates that serve as a general framework to apply in your follow-up email. Below, we've also created two examples to illustrate how you can customize these templates to fit your specific context.
Sample follow-up email templates
Template 1
Dear [Hiring Manager's Name],
Hope your week is going well! I am writing to follow up on the job application I submitted on [date] for the position of [job title] at [company name].
Given my [mention key qualifications/skill sets], I believe that I will be able to make valuable contributions to your company. I have long been inspired by [company name] for its [mention of company attributes], and I would love the chance to join your team.
I'd just like to check on the next steps in your hiring process — do you have any updates on an expected timeline? Please let me know if you require further information or documents to support my application as well.
Thank you very much for your time. I look forward to hearing from you soon.
Sincerely,
[Your name]
Template 2
Dear [Hiring Manager's Name],
I trust this email finds you well! I'm reaching out to check on the status of my application for the role of [job title], sent in on [date].
I'm truly excited about this opportunity to join your team. With my background in [mention key qualifications/skill sets], I am confident that my skills and experience make me a good fit for this role.
Please let me know if there's any further information I can provide to support your decision-making process.
Thank you very much for your time and consideration. I look forward to hearing from you!
Warm regards,
[Your name]
Sample follow-up email examples
Example 1
Dear Adam Lopez,
I hope your week is going well. I am writing to follow up on the job application I submitted last Tuesday (14 May) via Jobstreet, for the position of Marketing Executive at ABC Marketing Ltd.
Given my experience in developing successful digital marketing campaigns, I believe I will be a valuable asset to your team. ABC Marketing Ltd's innovative campaigns have been an inspiration for me, and I would love the chance to contribute to your team.
Can I check if you have further updates on the next steps in your hiring process? Please let me know if you require further samples of my past marketing work to support my application as well.
Thank you very much for your time. I look forward to hearing from you soon.
Sincerely,
Sara Cruz
Example 2
Dear Adam Lopez,
I trust this email finds you well! I'm reaching out to check on the status of my application for the role of Senior PR Associate, sent in on 14 May via Jobstreet.
I'm truly excited about this opportunity to join your team. With over five years in PR and brand communications under my belt, I am confident that my storytelling and strategic skills make me a good fit for this role.
I understand you are busy with the hiring process, so please let me know if I can provide any further information to support your decision-making process.
Thank you very much for your time and consideration. I look forward to hearing from you!
Warm regards,
Sara Cruz
Conclusion
Following up on a job application can enhance your chances of getting an interview. A well-crafted follow-up shows your genuine interest in the role and your dedication to the company.
Timing is important; wait for the right moment to follow up. Personalize your message and maintain professionalism in all communications. By following these tips, you can stand out to hiring managers and move closer to securing the job you want.
Good luck with your job search!
FAQs
- Should I follow up if the job posting doesn't specify a timeframe?
Yes, it is advisable to follow up. If the job ad does not specify a timeframe, it's generally recommended to wait for one to two weeks after submitting your application before following up. - What if I don't hear back after my follow-up email?
If you receive no response after your initial follow-up email, don't be disheartened. Sometimes, delays occur in the hiring process, or the hiring manager may be temporarily unavailable. After a reasonable period, typically one to two weeks, consider sending a polite follow-up message, maintaining a professional and patient tone. - Is it okay to follow up on multiple job applications at the same company?
Yes, it is acceptable to follow up on multiple job applications within the same company. Ensure each follow-up is tailored to the specific role applied for, highlighting how your skills and experience align with the job requirements. - What if I can't find the hiring manager's contact information?
If you are unable to find the hiring manager's contact details, explore the company's website or utilize professional networking platforms. As a last resort, use the general email address provided in the job posting for applications. - Is it better to follow up by email or phone call?
Email is generally preferred for follow-ups as it allows you to craft a clear and concise message while providing the hiring manager with the flexibility to respond at their convenience. However, if an email address is not available, a brief and professional phone call can also be effective. - Should I mention my salary expectations in my follow-up message?
It is advisable not to discuss salary expectations in your follow-up message. Save any discussions regarding salary for the interview stage. - How can I ensure my follow-up message stands out?
To ensure your follow-up message makes a positive impression, reaffirm your enthusiasm for the position and clearly articulate why you are a strong candidate. Keep your message concise, professional, and focused on your relevant skills and genuine interest in the role.
