Hard skills vs soft skills: definitions and examples

Job descriptions often list certain skills the employer expects from an ideal employee. These usually fall into two categories: hard skills and soft skills. Having the right set of abilities can help you outshine others competing for the same position. 

Read on to understand the differences between hard and soft skills. Then, you can see why gaining hard and soft skills is important for growing personally and professionally.  

Here's what we'll explore:   

• What are soft skills?  
• What are hard skills?   
• Which is more important in the workforce: hard skills or soft skills?  
• How to highlight hard skills and soft skills in your resume  
• How to highlight hard skills and soft skills during an interview  
• How to develop soft skills at work   
• How to develop hard skills at work   
• Applying hard skills and soft skills in the workplace  
• Conclusion  
• FAQs  

What are soft skills?  

Soft skills are interpersonal abilities that help you work well with other people. Many relate to how you interact with others, manage your time, and react to various situations. Soft skills are usually part of your innate personality traits and social skills. But you can develop them through training and practice.  

You need soft skills to succeed in the workplace. For instance, strong communication skills empower you to effortlessly convey your ideas to your team. This in turn promotes collaboration and understanding. Leadership abilities let you manage your team well and improve productivity. 

Soft skills are vital for building healthy relationships with colleagues, bosses, and clients. They contribute to making you a good employee, irrespective of your position or experience level.   

Examples of soft skills valued in the workforce   

Employers highly value soft skills. Some examples of valuable soft skills are:  

• Creativity 
• Analytical skills 
• Teamwork 
• Problem-solving 
• Critical thinking 
• Adaptability and flexibility 
• Organisation 
• Integrity 
• Effective communication 
• Reliability and dependability 
• Open-mindedness 
• Punctuality 
• Time management 
• Attention to detail 
• Strategic thinking 
• Conflict resolution 
• Work ethic 

What are hard skills?

Hard skills, or technical skills, are specific knowledge and abilities you need to perform certain tasks. Some examples of hard skills include video editing, coding, carpentry, and teaching.  

Having the right hard skills helps you perform your duties well. For instance, if you work in an advertising agency, you might need graphic design skills to use software for creating social media posts. Similarly, if you are a nurse, you must know how to draw blood and administer injections. 

You usually learn hard skills through education, professional development, and hands-on experience. For example, you may gain programming skills by completing an online boot camp. Similarly, hard skills such as carpentry, welding, and plumbing are typically learned through apprenticeship programs or vocational training 

Hard skills are easier to quantify and measure than soft skills. Employers can gauge your abilities through skill assessments, certifications, and your portfolio.   

Examples of hard skills valued in the workforce   

Some hard-skills examples that employers often seek include:  

• data analytics   
• data mining  
• statistical analysis  
• knowledge of Adobe software suite  
• user interface design  
• mobile development  
• programming languages, such as Java, Python, Perl, and Ruby  
• SEO or SEM marketing  
• marketing campaign management  
• translation
• creative writing  

Which are more important in the workforce: hard skills or soft skills?  

Both hard skills and soft skills are important, and employers look for a mix of them in employees. Hard skills let you complete specific tasks. Soft skills can strengthen and apply your hard skills effectively. Employees with soft skills can also contribute to a positive and productive work environment.    

Companies may emphasize having hard skills for roles that involve working with equipment, machinery, and software. Some highly technical roles include cloud architects, machine learning engineers, and SEO (search engine optimization) specialists. These jobs require specific skill sets and technical knowledge. So prospective employers may narrow down their list to those who can demonstrate highly specialized skills.  

Some roles mainly involve working with people; sales, human resources, and coaching are examples. These may place a greater emphasis on soft skills. Such abilities help you build and strengthen relationships, collaborate with others, and handle any interpersonal conflicts successfully.   

How to highlight hard skills and soft skills in your resume  

Identify your best skills 

First, identify your top skills and create a list of them. 

Review the job description and research the company 

Next, thoroughly review the job description and note the keywords in it.  

For example, the job description may say that an ideal employee should know certain programming languages or be able to work in a fast-paced environment.  

Research the company by visiting its website to understand the characteristics it values in employees. You can also read reviews of previous or existing employees and any media reports to help you understand the company better. 

Incorporate relevant keywords into your resume 

Last, incorporate the relevant keywords in your resume. You can place them in various sections, such as experience, education, and skills.  

For example, a job description could state that applicants should know how to use certain accounting software. You can mention you used it in a university-level project or your previous role. 

Create two lists under the skills section – one for hard, or technical, skills and another for soft skills. List your best skills under each one according to the requirements of the role. 

Here's a sample resume template showing how to display your hard and soft skills

[Full name] 
[Location] 
[Contact number], [Email address] 
[Social media handles]  

Professional Summary  

[Write two or three sentences summarizing your years of professional experience, key accomplishments, top skills, and career goals.]  

Skills  

Hard skills: [Skill] | [Skill] | [Skill] | [Skill] | [Skill] 
Soft skills: [Skill] | [Skill] | [Skill] | [Skill] | [Skill]   

Work experience   

[Job title] 
[Company name], [Employment period]  

• [Brief description of your responsibilities or achievements]  
• [Brief description of your responsibilities or achievements]  
• [Brief description of your responsibilities or achievements]  

[Job title] 
[Company name], [Employment period]  

• [Brief description of your responsibilities or achievements]  
• [Brief description of your responsibilities or achievements]  
• [Brief description of your responsibilities or achievements]  

[Job title] 
[Company name], [Employment period]  

• [Brief description of your responsibilities or achievements]  
• [Brief description of your responsibilities or achievements]  
• [Brief description of your responsibilities or achievements]  

Education  

[Degree] 
[Name of educational institution], [Year of graduation]  

• [Honors or other academic achievements]  
• [Relevant coursework]  
• [Extracurricular activities or organizations]  

Certifications  

[Certification] 
[Name of certifying organization], [Year earned]  

How to highlight hard skills and soft skills during an interview   

When you get an invitation for an interview, you will have a chance to showcase your hard skills in depth. Here is how you do it:   

• Provide a more in-depth explanation of your education, training, and experience. Share how you've learned specific hard skills during your courses or projects at university, polytechnic, or vocational school. You can use the STAR technique to explain how you have learned and applied relevant hard skills at internships and past jobs.  
• Show your portfolio. Portfolios are especially important for creative roles, such as model, photographer, writer, graphic designer, artist, and videographer. You can prepare a physical portfolio or a digital one to show on a portable device.   
• Answer technical questions. For roles such as cybersecurity specialist or mathematician that require specialized knowledge, the employer may test your ability to use certain software or ask you to solve problems. To excel in this segment, spend time preparing for skill tests by reviewing sample questions online.  
• Ask follow-up or clarifying questions. Demonstrate your hard skills by asking specific questions about the role. For example, if you’re applying for a web dev role, you can ask about the content management system the team is using. This can highlight your knowledge and show that your hard skills are up to date.   
• Understand the company's current situation. You can ask about the company's latest projects or its long-term goals. Share how you can contribute with your hard skills or how you plan to build skills through further education and training.   

Here are some ways you can prove your soft skills during the interview:   

• Arrive early to the interview. Doing this is an excellent way to show you are punctual and dependable. This can help the employer feel confident that you'll be a reliable employee.   
• Show enthusiasm. Employers want to hire someone excited about working for the company and are passionate about their work. Your responses and body language show your excitement and enthusiasm about the position.   
• Don't interrupt the interviewer. Allowing the interviewer to finish talking highlights your active listening skills. It also shows that you're respectful towards others.   
• Give real-life examples of collaborative work with former colleagues. When sharing your experiences, include examples of how you worked as part of a team or how you resolved conflicts. This can show your collaboration and interpersonal skills.   

How to develop soft skills at work   

 Start strengthening your soft skills by following these tips:   

• Communicate often. Communicate through different means, such as face-to-face conversations, emails, and presentations. Think about your tone of voice, body language, and message. Look at how others communicate and adapt your communication style to each work relationship.   
• Get out of your comfort zone. Challenge yourself to learn new soft skills or strengthen your existing ones. For example, if you tend to be indecisive or afraid of conflicts, take a leadership position to develop leadership skills and improve your decision-making and ability to settle disagreements.   
• Be more observant of those around you. Think about what you like and do not like about how others communicate, respond to conflict, and handle their duties. For example, you may like how your manager gives you constructive feedback before pointing out your mistakes. Or you may dislike that a colleague asks intrusive, personal questions.   
• Be proactive in working with others. Approach your colleagues for help when you face challenges at work. Contribute actively during team meetings. These can help you develop your teamwork skills.   

Soft skills may be harder to measure and quantify than hard skills. This is because there are no concrete benchmarks or universal evaluation standards. Still, you can track your progress by asking your manager and colleagues for regular feedback. This can help you gauge how you have improved in your teamwork and interpersonal skills and identify areas for further growth.   

Soft skills can be challenging to develop because they require time and risk-taking. Some soft skills may also be hard to acquire due to your personality. For example, if you are naturally shy, it may take a lot of effort and time before you become a successful public speaker.    

How to develop hard skills at work   

Here are some tips to acquire new hard skills:   

• Get feedback and constructive criticism. Ask your superior how you can improve your work. For example, if you are a writer, they may mention that you need to vary your word choice and be more concise.   
• Enroll in a course. Sign up for in-person or online courses to keep up to date with your technical skills. For example, you may take a course to learn about the latest video editing techniques.  
• Get a certification or pursue higher education. Find out what hard skills you need to advance in your career.    
• Practice regularly. Practicing your hard skills can help you increase your speed and proficiency. If you are a carpenter, you can learn to make more advanced joints and become more precise in your measurements with continued practice.   

Strengthen your existing hard skills by practicing and applying feedback. Take advantage of online learning platforms to acquire and improve your hard skills. You can also subscribe to digital magazines and podcasts to stay current.   

Applying hard skills and soft skills in the workplace  

As you strengthen your hard and soft skills, apply them in professional settings. For example, learn the latest SEO techniques through an online course, then devise strategies to increase traffic to your company's website. Use your recently acquired leadership skills to mentor new employees. Display your skills in resumes and job interviews, and back them up with accomplishments. By demonstrating your ability to handle stressful situations, manage conflicts successfully, and perform highly specialized tasks, you can advance to higher positions.   

Conclusion  

Even though there are significant differences between soft skills vs hard skills, you need both to achieve personal and professional success. A hard skill helps you perform specific tasks, whereas a soft skill helps you work effectively with your bosses and colleagues. Displaying both on your resume and demonstrating them during your job interview can help you secure your ideal position. Assess your skill set and identify which hard and soft skills you need to develop.   

FAQs  

Here are answers to frequently asked questions about hard skills vs soft skills:   

1. Why are soft and hard skills important?  
   ⁠You need both soft and hard skills to communicate and collaborate with your colleagues effectively and perform your job responsibilities. Having a mix of both helps you be productive and contribute positively to the work environment.  
   ⁠
2. How can I balance the development of soft skills and hard skills in my career?  
   ⁠Make a list of hard skills vs soft skills you want to develop. Come up with strategies to improve each of them. This may remind you to actively work on both types of skills.  
   ⁠ 
3. What role do soft skills play in leadership and management positions?  
   ⁠Soft skills are vital in leadership and management positions. For example, you need interpersonal skills to deal with a team member who has a poor work ethic. You require strong communication skills to brief the team on a project and assign responsibilities. Time management skills are also important to make sure your team is on track with deliverables.  
   ⁠
4. Are soft skills or hard skills more important?  
   ⁠Both hard and soft skills are important to employers. But for some roles, you may need to have hard skills to perform the job. For example, you'd need proficiency in data analysis software to be a data analyst. Employers may prioritize soft skills more in roles that mainly involve working with people, such as an account manager.   
   ⁠
5. How can I effectively communicate my soft skills on my resume and during interviews?  
   ⁠Emphasize how you worked in a team on projects, and highlight any awards you received from the company. You can also point out your negotiation and persuasion skills by sharing how you secured contracts with clients.