Executive Assistant | Healthcare & Clinical Research | Part-Time | WFH

Clinical Research Success Powered by Executive Support, CRM, and AI

Healthcare innovation and clinical research depend on organized executive support and efficient operations. The Executive Assistant strengthens project coordination, CRM management, AI-powered workflows, and automation that help clinical teams deliver meaningful outcomes. Build a long-term global career with Emapta, where top 1% talent enjoys international exposure, career growth, and an award-winning employee experience.

Snapshot

Employment Type: Project-based (6 months), Part-Time (20 hours per week)

Work Setup: Permanent Work From Home

Shift: Day Shift (Sydney business hours), Weekends Off

Benefits

• Competitive Salary Package
• Permanent WFH arrangement
• Fixed weekends off
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit: https://emapta.com/training-calendar/)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

Qualifications

• At least 2 years of experience as an Executive Assistant, Administrative Assistant, or similar executive support role
• Hands-on experience using CRM platforms, preferably HubSpot
• Experience using AI tools such as ChatGPT, Claude, or similar platforms to improve productivity and administrative efficiency
• Experience using workflow automation platforms including Make.com, Zapier, n8n, or similar tools
• Experience working with collaboration and work management platforms such as Notion, Confluence, or similar applications
• Excellent written and verbal English communication skills
• Strong organizational, multitasking, and time management skills with exceptional attention to detail
• Proficiency in Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, and Slides) and Microsoft Office (Word, Excel, and PowerPoint)
• Confident handling inbound and outbound calls professionally during Sydney business hours
• Ability to work independently, maintain accuracy, and deliver high-quality administrative support in a fast-paced environment
• Must be amenable to a part-time, project-based role and work during Sydney business hours

Highly Preferred

• Previous experience supporting clinical trials, healthcare, medical research, nursing, or other healthcare-related organizations
• Familiarity with Claude Code or similar AI-assisted productivity tools

Responsibilities

• Manage calendars, schedule meetings, and maintain shared team inboxes
• Prepare company announcements, briefs, and internal communications
• Create and maintain reports, presentations, and business documents using Microsoft Office and Google Workspace
• Track team tasks, action items, and deadlines to ensure timely completion
• Handle inbound and outbound calls for screening, scheduling, and administrative coordination
• Organize and maintain documentation in Confluence, Notion, and similar platforms
• Utilize ChatGPT, Claude, and AI productivity tools to streamline executive and administrative workflows
• Support lead generation by researching, building, and organizing contact lists within HubSpot CRM
• Maintain HubSpot CRM through data entry, record updates, data cleansing, and task follow-ups
• Coordinate with team members to monitor project requirements, milestones, and outstanding actions

About the Client

Our client is a globally respected organization driving healthcare innovation through technology and operational excellence. Partnering with leading researchers and industry experts, the company accelerates high-impact initiatives that enhance patient outcomes worldwide. Known for delivering complex, mission-critical projects across international markets, it fosters a culture of innovation, quality, and performance. This enables professionals to contribute to meaningful, life-changing work while gaining global experience in a fast-evolving and highly impactful sector.

Join the Top 1% Talent. A better career. A better life.

Welcome to Emapta Philippines: home to professionals who choose growth, balance, and impact. Recognized as one of HR Asia's Best Companies to Work For in Asia 2025 and winner of Inspiring Workplaces Australasia 2026, Emapta offers more than opportunities -- it provides a career environment where people thrive. Collaborate with global teams, build meaningful expertise, and grow in a culture that prioritizes both performance and well-being.

Apply now and experience the difference!