Inventory Assistant | Work From Office

We’re Hiring: Inventory Assistant

Looking for a role that fosters collaboration, creativity and career growth in a vibrant office environment? We got you covered! Join our team at Cloudstaff, the #1 workplace everywhere!

Think you qualify for the role? Attach a 1-2 minute video intro and introduce yourself to us so we can meet you virtually. Attach this together with your updated CV to become a priority applicant!

Role: Inventory Assistant
Work Arrangement: Work from Office
Location: Philippines - Pampanga
Schedule: Mid Shift

Job Description:

Responsibilities:

• Support the Procurement and Inventory teams with the day-to-day management of inventory operations and supply chain activities.

• Assist with placing purchase orders, including completing detailed product and Quality Assurance specifications to ensure requirements are accurately communicated.

• Support the creation and review of weekly purchasing run reports within SAP, generating suggested purchase orders for internal approval.

• Assist with supplier communications to support the end-to-end fulfilment of purchase orders, including order updates, timelines, and issue resolution.

• Coordinate third-party product inspections and ensure production samples are received, reviewed, and approved by Quality Assurance teams.

• Arrange and coordinate freight forwarding activities, including shipment collections, deliveries, and import requirements.

• Liaise with third-party warehouses, freight forwarders, and shipping providers to support efficient movement and receipt of goods.

• Support the receiving and processing of inventory into SAP, ensuring stock records are accurate and up to date.

• Provide regular updates and reporting to Customer Service teams regarding stock availability and expected delivery dates.

• Prepare inventory and purchasing reports to support operational visibility and decision-making.

• Carry out forecasting activities to monitor stock levels against production usage reports and identify potential risks or opportunities.

• Make recommendations to improve inventory processes, stock accuracy, and operational efficiency.

• Support communication with freight partners regarding logistics costs, shipment schedules, and service requirements.

• Assist with maintaining accurate inventory records and investigating discrepancies where required.

• Collaborate with Commercial, Procurement, Quality, Operations, and Customer Service teams to ensure smooth product flow from supplier through to customer delivery.

Qualifications and requirements:

• Previous experience in inventory, procurement, supply chain, logistics, or a related operational role preferred.

• Experience using SAP or similar ERP/inventory management systems is advantageous.

• Strong attention to detail with the ability to manage accurate records and documentation.

• Good organisational and time management skills with the ability to prioritise multiple tasks.

• Strong communication skills with the ability to liaise effectively with suppliers, logistics partners, and internal stakeholders.

• Ability to analyse inventory data, identify trends, and support process improvements.

• Proficiency in Microsoft Office applications, particularly Excel, for reporting and data management.

• Ability to work independently while collaborating effectively across international teams.

Non-negotiable skills and requirements:

• Detail-oriented and highly organized.

• Proactive approach to problem-solving.

• Strong ownership and accountability.

• Customer and service focused.

• Adaptable with the ability to work across different time zones and teams.

Perks & Benefits (Work From Office/Hybrid):

• Comprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment

• Up to 24 leave credits per year

• Flexible leave credits which may be used for vacation, emergency and sick leaves

• Endless opportunities for career advancement

• Exclusive ATM inside the office for employee's convenience

• Annual Performance Review with Salary Increase

• We set you up for success with a company-provided PC/Laptop and fiber internet connection

• Look forward to weekly office perks for work from office staff – Free Coffee, Meals and Beer Fridays!

• Top notch workplace with first class VIP lounge and game rooms

• Child friendly spaces to cater to the needs of employees with children, enhancing work-life balance

• Participate and join our CS Social Clubs and Special Interest Groups to connect with colleagues

• Mental Wellness Employee Assistance program through Lifeworks

• In-house psychiatrist available to support employees' well-being

• Become part of the Employee Share Units program

• Cloudstaff Dream Points - To be used for bidding useful items like appliances, kitchenettes etc

Cloudstaff : Build Your Career, Anywhere

Established in 2005, Cloudstaff is a leading outsourcing company that empowers businesses to thrive through smarter talent solutions. We're passionate about creating a work environment that fosters your professional growth and overall well-being.

Why Cloudstaff is the #1 Workplace?

• Award-winning Culture: We're committed to building the #1 Workplace Everywhere, with a proven track record of staff engagement initiatives and industry recognition

• Invest in You: We support your development through comprehensive training programs, mentoring and opportunities for career advancement

• Thrive as an Individual: We offer a strong work-life balance with flexible schedules, meaningful perks and a collaborative team environment.

**To become a priority applicant, please share a 1-2 minute video introduction detailing you experience in this specific role. You can upload your video to the CSJobs platforms. Please use a clean, distraction-free background and speak clearly and articulately.