HR Assistant (Entry Level)

Location: Ortigas City
Work Setup: Hybrid (4 days onsite, 1 day work-from-home)
Employment Type: Fixed-term (1 year), with opportunity for regularization subject to performance and business needs (no probationary period)
Target Start Date: ASAP
Open to: Fresh Graduates

Position Overview

The HR Assistant will support the Recruitment Team in end-to-end hiring processes, including job postings, candidate sourcing, onboarding coordination, and HR database management. This role is ideal for a fresh graduate with a strong interest in recruitment, excellent organizational skills, and the ability to thrive in a fast-paced environment.

Key Responsibilities

1. Recruitment Support

• Create and publish job postings across platforms such as JobStreet, LinkedIn, Indeed, and the company website

• Monitor and manage job postings to ensure optimal visibility and timely updates

• Assist in sourcing and initial screening of candidates based on role requirements

• Support recruitment activities during peak hiring periods under supervision

• Help generate candidate pipelines for business development and project-based requirements

• Assist in internal job promotions and employee referral initiatives

2. Onboarding & Post-Onboarding Support

• Coordinate onboarding schedules and logistics for new hires

• Ensure completeness of pre-employment requirements

• Prepare and distribute onboarding materials (e.g., handbook, templates, employee folders)

• Maintain and update onboarding presentations

• Encode and maintain accurate records of new hires

• Coordinate with internal teams for onboarding-related activities (e.g., system access)

3. Employee Monitoring & Engagement

• Assist in scheduling and tracking employee check-ins (e.g., 3rd and 5th month reviews)

• Monitor progress updates and maintain proper documentation

4. HR Systems & Database Management

• Manage and update the Applicant Tracking System (ATS)

• Maintain and organize candidate and employee databases

• Ensure all job descriptions, referral trackers, and CV repositories are up to date

• Monitor completion and updates of employee profiles and records

5. HR Documentation & Reporting

• Assist in updating the organizational chart as needed

• Ensure proper filing and documentation of recruitment and onboarding records

• Support basic HR reporting and data tracking

Qualifications

• Bachelor’s degree in Human Resources, Psychology, Sociology, Business Administration, or related field

• Open to fresh graduates

• Strong organizational and time management skills

• Good communication and interpersonal skills

• Detail-oriented with the ability to manage multiple tasks

• Proficient in Microsoft Office (Excel, Word, PowerPoint)

• Willing to work in a hybrid setup in Ortigas