HR Admin - Open to Fresh Graduates!

Job Summary

We are seeking a detail-oriented and organized Human Resources Admin Associate to support the day-to-day administrative functions of the HR department. This is an entry-level position ideal for fresh graduates with previous HR internship experience who are looking to build their career in Human Resources. The successful candidate will assist in employee records management, equipment and SIM card administration, document preparation, and employee engagement initiatives.

Key Responsibilities

• Review incoming resume against a basic, provided checklist of minimum requirements

• Encode applicant details into the master recruitment tracking spreadsheet

• Check candidate application forms to ensure all mandatory sections, reference contacts, and attachments are complete

• Print, collate, and organize physical welcome packets, company policy forms, and paperwork for incoming employees

• Sort, label, and file physical and digital employee documents ( IDs, signed contracts, signed job offer) into 201 folders

• Input daily updates into the HR database, including completed performance review dates, salary movements, employment movements, etc.

• Scan, digitize, and box up paperwork for resigned employees to keep active filing systems clean

• Keep the company phone and SIM cards spreadsheet updated with usernames, phone numbers, and deployment status

• Assist in tracking physical handovers of company laptops, keys and equipment by securing signatures on accountability forms

• Handle routine office tasks including high-volume scanning, photocopying, laminating, and printing

• Keep physical file cabinets, storage rooms, and HR forms neatly arranged and easy to find

Qualifications

• Bachelor's degree in Human Resources, Psychology, Business Administration, or a related field.

• Fresh graduates are encouraged to apply.

• Previous HR internship experience is preferred.

• Strong organizational skills and attention to detail.

• Ability to handle confidential information with professionalism and discretion