Admin Officer

About the Role

We're looking for a reliable and organized Admin Officer to support the day-to-day operations of our logistics business in the USA. You'll be the go-to person for keeping things running smoothly across admin, scheduling, compliance, and operations. If you enjoy wearing multiple hats and staying on top of details in a fast-paced environment, this role is a great fit.

• Employment Type: Freelance Full Time

• Set Up: Full Onsite

• Schedule: 4 days work – 3 consecutive days off

• Time: Night Shift / Shifting Schedule

• Location: Eastwood, Metro Manila

What You'll Be Doing

• Manage owner emails, internal communications, and meeting coordination

• Prepare and monitor reports to support management decision-making

• Ensure compliance with legal and regulatory requirements through regular audits and documentation

• Build and publish weekly schedules, manage daily adjustments, and maintain staff rosters

• Track employee performance records and assist with coaching and HR-related documentation

• Coordinate vehicle maintenance schedules, keep track of company vehicle availability, and monitor fuel usage and expenses

• Help coordinate the process when employees get injured at work, including paperwork and follow-up steps

• Assist with employee enrollment and questions related to company benefits such as health insurance and retirement plans

What We're Looking For

• Strong organizational skills and attention to detail

• Comfortable handling multiple responsibilities at once

• Good written and verbal communication

• Proactive attitude — you flag issues before they become problems

• Prior experience in admin, operations, or a similar role is a plus

Tools You'll Work With

Zoho Suite (Mail, Shifts, Cliq, WorkDrive), ADP, Vonage, and internal operations dashboards.