Legal & Compliance Officer (In-House)

The Senior Legal & Compliance Officer (In-House) is responsible for the execution and day-to-day handling of the Company’s legal requirements, including corporate housekeeping, property acquisition, HR and labor matters, accident and incident documentation, litigation coordination, and asset recovery. The role focuses on implementation, documentation, compliance, and follow-through, while working under the direction of the Vice President and in coordination with liaison officers and external legal counsel.

1.    Corporate Housekeeping & Compliance

                              i.        Prepare, process, and file corporate reportorial requirements, including:

a.    General Information Sheets (GIS), Audited Financial Statements (AFS), and other SEC submissions

b.    Board and stockholders’ resolutions, secretary’s certificates, special powers of attorney, and routine corporate documents

c.     Also assist obtaining in Plant and Quarry Permits, Environmental Permits, Occupancy Permits, PCAB Licenses

                            ii.        Maintain and update corporate records, minute books, stock and transfer books, and compliance trackers

                           iii.        Coordinate filings, renewals, and submissions with the SEC, BIR, LGUs, and other government agencies

2.    Property Acquisition & Documentation

                              i.        Execute legal due diligence on real properties, including:

a.    Title verification, annotation checks, and review of encumbrances

b.    Coordination with sellers, brokers, registries of deeds, and notaries

                            ii.        Draft, review, and process property-related documents such as deeds of sale, contracts to sell, and lease agreements

                           iii.        Oversee post-acquisition documentation, including title transfers, tax declarations, and registration requirements

3.    HR, Labor & Employment

                             i.        Review employment contracts, company policies, disciplinary notices, and related HR documentation

                            ii.        Assist in employee investigations, administrative hearings, and termination processes, ensuring proper documentation and compliance

                          iii.        Prepare case summaries, position papers, and supporting documents for labor cases and coordinate with external counsel

4.    Accident, Incident & Claims Handling

                             i.        Handle legal documentation and coordination for workplace accidents, vehicular incidents, and operational mishaps

                            ii.        Prepare incident reports, affidavits, and supporting documents

                          iii.        Coordinate with insurers, law enforcement agencies, and external counsel as required

5.    Litigation & Case Coordination (Civil, Criminal & Administrative)

                             i.        Act as the Company’s primary in-house coordinator for civil, criminal, and administrative cases

                            ii.        Liaise with external counsel for pleadings, evidence gathering, hearings, and case updates

                          iii.        Maintain case files, timelines, and regular status reports for management

6.    Asset Recovery & Enforcement

                              i.        Execute asset recovery and collection efforts, including:

a.    Preparation and monitoring of demand letters, settlements, and recovery actions

b.    Coordination with external counsel for judicial and extrajudicial enforcement

                            ii.        Track execution of judgments, writs, and settlement agreements

7.    Supervision & Internal Coordination

                             i.        Supervise Legal & Compliance Officers to ensure timely completion of legal tasks;

                            ii.        Review work outputs for accuracy, completeness, and compliance;

                          iii.        Coordinate closely with operations, finance, HR, and management to ensure legal requirements are properly implemented;

Key Performance Indicators (KPI):

                          i.    On-time Submission of Monthly Case Status Report

a.    KPI: 100% on-time submission of monthly case status reports.

b.    Update status of pending cases and items monthly, including: Pending Labor Cases, Pending Third Party Cases (Accident / Other Civil / Criminal Cases), Pending Property Acquisitions, Permit and License Renewals

                        ii.    Zero Labor Cases

a.    KPI: Achieve closure of all labor cases.

b.    Target: 100% of labor cases closed, minimizing legal costs.

c.     Monitor cost-efficiency in settlements or resolutions.

                       iii.    Zero Third Party Accident or Related Cases

a.    KPI: Achieve closure of all third-party accident cases.

b.    Target: 100% of cases resolved, minimizing legal costs.

c.     Monitor cost-efficiency in settlements or resolutions.

                       iv.    Case Closure for Cases Filed Against the Company

a.    KPI: Timely and effective closure of cases filed against the company.

b.    Target: All such cases resolved favorably or mitigated in risk within agreed timelines.

c.     Track legal proceedings from filing to closure.

d.    Aim for outcomes that minimize financial and reputational impact.

e.    Measurement: Number of cases filed against the company successfully closed; outcome quality (favorable, mitigated, or settled).

                        v.    On-time Submission of Back to Office Report

a.    KPI: 100% on-time submission of BTO reports after business trips or official engagements.

b.    Reports should provide summary of activities, key decisions, and follow-up actions.

c.     Measurement: Submission within the stipulated time frame after each trip or engagement.

                        vi.    Zero Compliance and Regulatory Findings / Penalties

a.    KPI: Minimize compliance penalties and findings.

b.    Target: Zero Compliance Penalties

c.     Measurement: Number of Findings /Penalties assessed against the companies