Facilities & Admin Coordinator

Facilities & Admin Coordinator - Office-based

ICON is a global healthcare intelligence and clinical research organisation united by a mission to bring new medicines and treatments to patients faster.

As a values-driven organisation, integrity, collaboration, agility, and inclusion are at the heart of how we work and interact with each other, customers, patients and suppliers.

As a Facilities & Admin Coordinator at ICON, you will contribute to our facilities management function, working collaboratively to deliver high-quality outcomes across our clinical programmes.

What You Will Do:

You will contribute to facilities and workplace management activities, taking responsibility for your deliverables and working collaboratively.

Key responsibilities include:

• Assisting with the day-to-day management of facilities, including coordinating maintenance, repairs, and vendor services.
• Managing office supplies, equipment, and inventory to ensure availability and efficiency.
• Coordinating office moves, renovations, and space planning activities as needed.
• Assisting with administrative tasks such as scheduling meetings, managing calendars, and organizing documents.
• Providing input to the Facilities Manager and administrative team in various projects and initiatives.

Your Profile:

You will bring relevant facilities and workplace management experience, along with the following qualifications and skills.

Required qualifications and experience:

• Bachelor's degree in business administration, facilities management, or a related field preferred.
• 2-3 years of experience in facilities management, administrative duties, or related roles.
• Strong organizational and time management skills with the ability to prioritize tasks effectively.
• Must have basic financial knowledge and experience is required (e.g., processing invoices, coordinating with accounting firms).
• Exposure to global CRO or Pharma is preferred.
• Proficiency in Microsoft Office Suite and familiarity with facility management software is a plus.
• Excellent communication and interpersonal skills with a customer service-oriented approach.
• Must be amenable to work in office-based setup in Makati (5 days onsite, potential holiday shift).

Employment with ICON is contingent upon having the legal right to work in the country where the role is based.

Rewards & Benefits

ICON offers a competitive and comprehensive total rewards package designed to support your health, wellbeing, and career development.

Benefits may include:

• Competitive base salary and performance related incentives
• Health and wellbeing programmes including medical, dental, and vision coverage where applicable
• Retirement and pension plans
• Life assurance and disability coverage
• Employee assistance programmes and wellbeing resources
• Learning and development opportunities through structured training and career pathways

Benefits may vary depending on role and location.

Visit our careers site to read more about the benefits ICON offers.

Inclusion and Accessibility

ICON is an equal opportunity employer. We are committed to building an inclusive and accessible workplace where everyone feels valued and supported.

If you require reasonable accommodations during the recruitment process, please let us know or submit a request here.

Are you a current ICON Employee? Please click here to apply