Part Time Procurement & Purchasing Officer 16653

Status: Part-Time (20 hours/week)
Schedule: 10:00 AM to 2:00 PM AEST (8:00 AM to 12:00 PM PHT)

Why Choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
  

• 17+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.
  

• Competitive and negotiable compensation (depending on skill level & experience).
  

• 100% coverage on Government Contributions Remittance* to SSS, Philhealth, and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.
  

*Terms and conditions apply.

Reminders

• Applying to Remote Staff is 100% FREE.
  

• Processing your application is 100% FREE.
  

• We will NEVER ask for placement fees, bank details, GCash accounts, training fees, reservation fees, or any form of payment.
  

About the Role Are you an organized operations professional with a background in purchasing and an analytical mindset? A rapidly growing international retail group with 55 stores across Australia and New Zealand—and 15 more opening this year—is looking for a Procurement & Purchasing Officer.

This role balances day-to-day administrative logistics with strategic supply chain development. Initially structured as an 80% purchasing/logistics and 20% procurement analysis role, you will play a key part in scaling operations, stabilizing supplier accounts, and moving the brand toward efficient, data-driven purchasing practices.

Key Responsibilities

• Store Procurement Execution: Process high-volume, regular purchasing requests from 55 store managers and area managers across AU and NZ, ensuring timely dispatch of essential supplies (e.g., printer ink, toner, and store essentials).
  

• New Store Opening Provisioning: Execute procurement checklists provided by Project Managers weeks ahead of scheduled openings, tracking and fulfilling standard and adapted inventory lists for 15 new stores.
  

• End-to-End Delivery Tracking: Monitor fulfillment lifecycles proactively, tracking shipments, verifying deliveries to physical store locations, and resolving delay or shortage issues before store operations are impacted.
  

• Account-Based Supplier Management: Manage daily purchasing workflows using established corporate accounts (e.g., Officeworks and Amazon), ensuring strict compliance with internal budget allocations.
  

• Vendor Relationship Development: Analyze existing supplier networks to identify vulnerabilities, lead times, and communication gaps; research terms to systematically transition ad-hoc credit card purchases to formal corporate accounts.
  

• Sourcing Analysis & Proposals: Conduct inventory usage audits and historical analysis to identify high-volume buying patterns; draft data-backed proposals for bulk purchasing strategies to ensure stores maintain safety stock.
  

• Cross-Department Collaboration: Provide administrative and operational alignment across Retail Operations, Warehouse teams, Finance, and HR to forecast demand and optimize workflows.
  

• System Reporting & Records Management: Maintain precise logs of purchase orders, incoming tracking documentation, and operational spend reports to present to management for review.
  

• Offshore Sourcing Liaison (Future State): Assist with international supply chains by researching offshore capabilities (including China-based suppliers), detailing minimum order quantities (MOQs), and verifying production leads.
  

• Process Optimization: Recommend improvements to streamline store-ordering workflows, replacing reactive "out-of-stock" emergency orders with proactive procurement cycles.
  

Required Skills & Experience Technical Expertise

• Procurement Operations: 1–3 years of experience in purchasing, procurement, or operations support, ideally within a multi-site retail or fast-moving supply chain environment.
  

• Supply Chain Lifecycle Tracking: Proven ability to manage requests from initial quote/requisition through delivery verification, including vendor dispute resolution.
  

• Data & Inventory Analysis: Competence in auditing ordering frequency, tracking spending against budgets, and translating findings into structured optimization proposals.
  

Software Proficiency

• Communication & Messaging Systems: WCOM or equivalent internal enterprise messaging applications.
  

• Cloud Communication Platforms: JustCall, Ringover, or similar virtual VoIP telephony systems for international stakeholder coordination.
  

• Corporate B2B Portals: Proficiency navigating enterprise vendor channels (e.g., Officeworks Business and Amazon Business).
  

• Productivity Suites: Standard suite proficiency, specifically in Microsoft Excel (for cost analyses and data logs) and Outlook.
  

Industry Knowledge

• Multi-Site Retail Dynamics: Clear understanding of brick-and-mortar operations, including the logistical demands of regional store networks and time-critical new store openings.
  

• Strategic Sourcing Fundamentals: Knowledge of procurement cycles, RFQs, price negotiations, supplier onboarding, and cross-border vendor dynamics (e.g., APAC and China supply regions).
  

What We’re Looking For

• Meticulous Attention to Detail: Capable of handling concurrent, multi-site orders without misallocating specifications, shipping details, or budget codes.
  

• Proactive Problem Solving: A self-starter who goes beyond clearing a queue to analyze why issues occur and builds long-term solutions.
  

• Clear Communication & Empathy: Strong written and verbal skills to work closely with internal store managers, corporate teams, and external suppliers.
  

• Adaptability in Fast-Paced Settings: The agility to manage high-volume, ad-hoc administrative and operational logistics while working remotely.