Purchasing and Assets Assistant

WORK-FROM-HOME | Night shift

DUTIES and RESPONSIBILITIES:
o Receive and log reports of malfunctioning refrigerators or other assets.
o Analyze manufacturer information and warranty status to determine coverage.
o Capture and maintain accurate records of equipment issues and resolutions.
o Communicate promptly with technicians and internal stakeholders to track
progress on repairs.
o Assess repair versus replacement options, factoring in cost-effectiveness and
lifecycle value.
o Generate reports in line with manufacturer and company guidelines.
o Create and process purchase orders as needed, following established Procure
to-Pay procedures.
o Record and reconcile all expenses (e.g., repairs, replacements) using the
company Amex card.
o Ensure timely and accurate invoice payment processing.
o Identify and evaluate new vendors to expand supplier options.
o Prepare and issue Requests for Proposal (RFPs) to qualified vendors.
o Request, review, and compare quotes to ensure competitive pricing and value.
o Maintain vendor information and contribute to supplier relationship management
efforts.
o Maintain clear communication with the reporting party until issue resolution.
o Monitor daily updates from technicians and escalate delays when necessary.
o Contribute to continuous improvement of asset tracking and reporting processes.

QUALIFICATIONS:
-Background in purchasing/procurement (POs, vendor sourcing, RFPs, quotes)
-Knowledge in asset/facilities support (repairs, lifecycle, warranties)
-Skilled in expense tracking & reconciliation (cards, invoices, payments)
-Ability to coordinate with vendors/technicians for timely resolution
-Familiarity with ERP or procurement tools (nice to have)