Virtual Assistant - Part Time Role

Posted 17d ago

Position: Virtual Assistant (20 hours/week)

Job Description:

Essential Duties and Responsibilities include the following.  Other duties may be assigned.

  • Assisting with the full cycle of employee files including
    • Placing and updating ads for new staff
    • Setting up and confirming interviews with the hiring manager
    • Preparing job offers and sending to applicants
    • Assisting with admin related to onboarding such as sending employee handbook and enrolling in benefits
    • Managing schedule of performance evaluations
    • Documenting salary increases, change of status, performance warnings
    • Handling termination correspondence
    • Training on payroll system
  • Email management for owner
  • Scheduling meetings and calendar management
  • Assisting with projects as directed including accounting, marketing, operations etc.
  • Assisting with travel
  • Helping setup SOP’s and documentation (potentially using google sheets) or another program that integrates with QuickBooks Online and Bill.com
  • Assisting other colleagues related to the flow of attracting, qualifying, acquiring and onboarding new clients.
  • This role involves phone work, email follow up, CRM/online database work.
  • May assist with managing marketing email campaigns
  • Interfacing with key staff members

 

Key Qualifications:

  • 4-5 years of work experience including 1-2 years assisting an executive / owner
  • Fluency in English writing and speaking
  • Intermediate Excel/Google Docs
  • Tech savvy, able to learn new apps quickly
  • Must be able to communicate both on the phone and in email
  • Strong organizational skills and attention to detail
  • Ability to learn quickly
  • Demonstrated history of working US hours
  • Able to multi-task and support a fast-moving executive
     

Shift / Hours:

Monday – Friday in one single shift, 8:00 AM EST – 12:00 PM EST. Note this is +12 or +13 Philippine time, which will be 8:00 PM PHT – 12:00 AM in PHT.


 

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Employer questions

Your application will include the following questions:
  • What's your expected monthly basic salary?
  • How many years' experience do you have as a Virtual Assistant?
  • How would you rate your English language skills?

Company profile

Information & Communication Technology51-100 employees

We have a great story to tell. Our founder and CEO is a Philippine born entrepreneur who’s been working in the US for the past 20 years. About 5 years ago, a United States based company , who our CEO/Founder has a affiliation .ventured into outsourcing some of its business processes, which started with web development . Fast forward to today, they have 50+outsourced contractors both in the Philippines and India that provides internet marketing , web development , web design and album layout design services. Their experience with the talented and skilled workers in both countries encourages our CEO, who was of one of their C-level officers, to start her own business process outsourcing unit in the Philippines , known as MCVO Talent Outsourcing Services.

An affiliate of a 25+year old U.S based company, we are proud to contribute in delivering opportunities to talented individuals who want to be critical contributors of an exciting and growing company.

Our growth relies heavily upon the resources of amazing talents as we strive to provide a customer experience to our clients beyond compare.

Perks and benefits
Medical
Miscellaneous allowance
Dental
Vision
Employee Assistance Program, Transportation, and P

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