Administration Assistant

Posted 4d ago

Administration Assistant

Location: Clark

Shift: Monday to Friday, 7:00 AM to 4:00 PM PH Time

Arrangement: Onsite, Full Time

Unlock your potential! At TOA Global, we have a deep commitment to empowering individuals to excel in their enterprises, careers, and communities. Our global footprint stretches across Australia, New Zealand, North America, Philippines, South Africa, and South America, supporting our global clients in the accounting industry.

About the Role:

The Administration Assistant provides administrative and clerical support to the client. You are responsible for maintaining and organizing documents and database while ensuring accurate and correct information. You are also accountable to answer inquiries and requests as deemed proper and necessary.

Duties and Responsibilities:

Top 5 daily tasks the person will perform in the role:

  • Manage workflow in & out of the office
  • Manage/triage directors' email
  • Manage client document e-signing (tax, financials, ASIC)
  • Emails to clients for simple requests

    Other responsibilities:

    * training will be provided for these tasks

  • Providing office support including customer and employee support
  • Keeping well-organised files and records of business activity
  • Researching company data and archived reports
  • Keeping computer databases up to date
  • Interacting with clients either on the phone or via e-mail
  • Answering phones and connecting calls to the proper department
  • Following up on business communications, billing, and ordering
  • Communicating with materials suppliers and vendors
  • Invoicing
  • Using spreadsheets to track expenses and company spending
  • Collecting and inputting company data
  • Preparing documents
  • Writing and editing company correspondence
  • Assisting with minor support
  • Giving feedback on office efficiency and suggesting possible improvements
  • Other adhoc administrative tasks as required
  • Assist support of onshore staff
  • Bank reconciliations
  • Balance sheet reconciliations

    Qualifications:

  • Written English communication skills
  • Ability to work to deadlines
  • Proactive, self-motivated & organised
  • 3+ years' experience in a similar role

    Personal attributes:

  • Communicates proactively
  • High attention to detail / Organised
  • Fast learner
  • Keen to grow and learn new things

    What's in it for you?

  • A competitive salary
  • Health Insurance, and Life Insurance coverage
  • 21 annual paid leaves
  • Annual increase (Annual Performance Review)
  • Tenure Recognition Program
  • Access to certifications and courses from Ab2 Institute of Accounting
  • 20+ options of free coffee and chocolate drinks
  • Billiards, table tennis, or foosball in our breakout room
  • Work-life balance and logging off on time for you to enjoy more personal time.
  • A genuinely diverse, caring, supportive and high achieving team environment.
  • Ongoing training, development and career progression opportunities
  • Free & conveniently located onsite parking.

    We live by our VALUES to cultivate and foster growth and innovation.

    BE AWESOME: Exceptional individuals create collective genius. We celebrate success, reward outstanding performance, and make work fun by fostering a supportive and inspiring environment.

    KEEP IT REAL: We value honesty, accountability, and open communication. We own our actions, prioritize compassion, empathy, and understanding, and foster meaningful conversations.

    BRING THE WOW: We strive for excellence in everything we do. Going the extra mile is our standard, as we are committed to delivering outstanding results.

    DREAM BIG: We embrace a culture of continuous learning, exploration, and improvement. With ambitious goals, we constantly seek knowledge and self-improvement.

    Join TOA Global and experience the difference!

    We passionately embrace diversity and inclusion in all aspects of our organization. We believe by fostering an environment that values and celebrates individuals from diverse backgrounds, we unlock innovation, drive creativity, and amplify our ability to serve our customers and communities with excellence.

Company profile

TOA Global

Information & Communication Technology1,001-5,000 employees

At TOA Global, we know exactly how to provide a great work environment and how important our employees are in serving our clients. Be part of our global team and discover why our workplace is where you should be! 100% dedicated to servicing the financial services industry, TOA Global has been providing talented and skilled offshore staff to firms across Australia, New Zealand, and North America since 2013.

TOA Global has become one of the largest employers of accountants and bookkeepers in the Philippines and is a proud equal opportunity employer, with a strong mission to make an impact in the community through our volunteerism and commitment to corporate social responsibility (CSR).

We provide great salaries, work-life balance, unlimited training, internationally accredited development programs, awesome staff perks and benefits, and a values-centric environment where you will thrive.

Come and join us and be a part of our young, dynamic and growing team. At TOA, we reward people who bring out their best for the company, exhibit exemplary work ethic, mentor people to reach new heights, constantly improve their craft and skills set, thinking out of the box, passionate in what they do and clearly not just being satisfied of being GOOD but aiming to be GREAT.

Perks and benefits
Medical
Company provided unifoms

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