DATA MASTERFILE CUSTODIAN / IMPORTATION STAFF

Key Responsibilities

Masterfile Management

• Create, review, and update item and vendor master data in the procurement system (Odoo).

• Ensure proper naming conventions and prevent duplicate or inactive entries.

• Coordinate with Procurement, Accounting, and other departments for data approvals and updates.

• Conduct regular audits of masterfile records to ensure accuracy and consistency.

• Generate reports related to vendor and item data.

• Assist with data cleanup and system maintenance as needed.

 Importation Support

• Coordinate with international suppliers, customs brokers, and logistic providers regarding shipment schedules and required documentation.

• Prepare and review import documents, including bills of lading, commercial invoices, packing lists, and certificates of origin.

• Monitor shipment status and provide timely updates to internal stakeholders.

• Ensure compliance with customs and government regulations, including applicable permits and tariffs.

• Maintain accurate import records and trackers for audit and reporting purposes.

• Assist in resolving shipment delays, discrepancies, and documentation issues.

 Basic Qualifications

• Bachelor’s degree in Customs Administration, Logistics, Supply Chain Management, or a related field.

• Internship or relevant experience in logistics, customs, importation, or supply chain operations is an advantage.

• Basic knowledge of importation procedures, customs regulations, and import/export documentation.

• Familiarity with customs clearance and shipment processes is an advantage.

• Strong organizational and time-management skills.

• Detail-oriented with the ability to handle multiple tasks and meet deadlines.

• Proficient in Microsoft Office applications, particularly Excel.