Sales Admin / Cashier - XPENG

Job Summary

We are looking for a detail-oriented and organized Sales Admin / Cashier to support our automotive dealership’s sales operations and handle cashiering and administrative responsibilities. The ideal candidate has experience in the automotive industry, preferably within a dealership, and is comfortable handling sales documentation, customer payments, invoicing, and coordination with internal teams.

Key Responsibilities

Sales Administration

• Assist the Sales Team with day-to-day administrative and documentation requirements.

• Prepare and process sales-related documents, including quotations, sales invoices, purchase orders, official receipts, and other necessary paperwork.

• Ensure completeness and accuracy of customer and vehicle sales records.

• Coordinate with Sales Consultants, Accounting, Finance, and other departments regarding vehicle releases and sales transactions.

• Monitor and maintain records of vehicle sales, customer payments, deposits, and outstanding balances.

• Assist in processing vehicle registration, insurance, financing, and other dealership-related documents when needed.

• Maintain organized and updated physical and digital filing systems.

• Prepare sales reports and other administrative reports as required.

Cashiering & Payment Handling

• Receive and process customer payments through cash, bank transfers, checks, credit/debit cards, and other approved payment channels.

• Issue official receipts and other payment-related documents accurately and promptly.

• Verify payment details and ensure transactions are properly recorded.

• Reconcile daily collections and coordinate discrepancies with Accounting/Finance.

• Safeguard cash, checks, and other payment instruments in accordance with company procedures.

• Assist customers with payment-related inquiries and provide proper documentation for completed transactions.

Customer & Dealership Support

• Assist customers with basic inquiries regarding payments, documents, and transaction requirements.

• Coordinate with Sales Consultants and other departments to ensure smooth vehicle release and turnover.

• Support the dealership in maintaining accurate customer and sales records.

• Perform other administrative and operational duties as assigned.

Qualifications

• Bachelor’s degree in Business Administration, Accounting, Finance, or a related field is preferred.

• At least 1–2 years of experience in sales administration, cashiering, accounting support, or a similar role.

• Automotive dealership experience is required.

• Experience handling vehicle sales documentation and dealership transactions is an advantage.

• Strong attention to detail and accuracy in handling financial transactions and documents.

• Proficient in Microsoft Office, particularly Excel.

• Good communication and coordination skills.

• Organized, dependable, and able to handle multiple transactions simultaneously.

• Comfortable working in a fast-paced dealership environment.

• Willing to handle both administrative and cashiering responsibilities.

Preferred Experience

• Automotive dealership / car dealership

• Sales administration

• Vehicle invoicing and documentation

• Customer payment processing

• Cashiering and daily reconciliation

• Vehicle release and turnover coordination

• Automotive financing or insurance documentation