US Billing Specialist | HYBRID | 20% Night Diffrential

Job Summary

The US Billing Specialist is responsible for managing the end-to-end billing process for US-based clients, ensuring accurate and timely invoice preparation, submission, and payment tracking. This role works closely with attorneys, partners, clients, Accounts Receivable, and Collections teams to maintain billing accuracy, resolve discrepancies, support revenue collection efforts, and ensure compliance with US client billing guidelines and e-billing requirements.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.

• At least 2 years of billing, accounts receivable, legal billing, or revenue cycle experience supporting US-based clients.

• Experience with US e-billing platforms and third-party vendor billing systems.

• Strong understanding of US billing practices, invoice processing, account reconciliation, and collections support.

• Proficiency in Microsoft Excel and other Microsoft Office applications.

• Excellent communication skills with the ability to interact professionally with US clients and stakeholders.

• Strong attention to detail, analytical skills, and ability to meet strict deadlines.

• Ability to work independently in a fast-paced environment while managing multiple priorities.

Key Responsibilities

• Prepare, review, edit, and finalize invoices for US-based clients in accordance with client-specific billing guidelines and firm policies.

• Submit invoices through US e-billing systems and third-party vendor portals, ensuring timely and accurate processing.

• Process billing adjustments, including write-ups, write-downs, transfers, and corrections as necessary.

• Investigate and resolve billing discrepancies, invoice rejections, payment issues, and client billing inquiries.

• Reconcile client accounts, billing records, and payment activity to maintain accurate financial data.

• Generate and analyze billing, accounts receivable, and Work-in-Progress (WIP) reports to support revenue management.

• Collaborate with US partners, attorneys, and internal stakeholders to review billing matters and outstanding WIP balances.

• Support collection activities by coordinating with the Accounts Receivable and Collections teams to follow up on outstanding invoices.

• Assist with administrative tasks related to collections, including preparing accounts for escalation and monitoring collection status.

• Manage and respond to inquiries received through the Accounts Receivable shared email inbox.

• Ensure compliance with US billing standards, client outside counsel guidelines, and contractual billing requirements.

• Participate in periodic billing and WIP review meetings with US-based partners and stakeholders.

• Maintain accurate billing documentation and provide reporting support as needed.

• Perform other billing and revenue cycle responsibilities as assigned.