Accounts Payable Specialist

Role: Finance Shared Services Center Specialist - Accounts Payable

Location: Muntinlupa, Alabang

Job Summary

We are looking for an experienced FSSC Specialist – Accounts Payable (Procure-to-Pay) to join our Finance Shared Services team. The successful candidate will be responsible for end-to-end Accounts Payable operations, including invoice processing, payment execution, supplier account reconciliation, and month-end activities. This role ensures transactions are processed accurately, efficiently, and in compliance with company policies, internal controls, and service level agreements (SLAs).

Key Responsibilities

Accounts Payable Operations

• Review, validate, and process supplier invoices, ensuring complete and accurate supporting documentation.

• Coordinate invoice approvals with local business units in accordance with the company's Delegation of Authority (DOA).

• Verify employee expense claims against supporting documents and company policies.

• Perform two-way and three-way matching of invoices, purchase orders, and receiving reports.

• Process invoices accurately and within agreed service levels.

• Prepare and execute payment runs according to the approved payment schedule.

• Secure required approvals for payment batches before processing.

• Monitor invoice status, payment releases, and outstanding transactions.

• Investigate and resolve invoice discrepancies, payment issues, and supplier inquiries.

• Maintain accurate Accounts Payable records and documentation.

Reconciliation & Month-End Activities

• Reconcile supplier statements and resolve outstanding balances.

• Monitor and analyze Accounts Payable aging reports.

• Prepare monthly accruals for unprocessed invoices and ensure proper approvals before posting.

• Process accrual journal entries in the ERP system.

• Prepare month-end reports, AP account analysis, and other financial reports.

• Generate reports and supporting documentation required for regulatory and internal reporting requirements.

Process Improvement & Operational Support

• Support continuous improvement initiatives to enhance Procure-to-Pay (P2P) processes and internal controls.

• Participate in system implementations and process enhancement projects, including User Acceptance Testing (UAT).

• Provide documentation and reports required for internal and external audits.

• Collaborate with Procurement, Local Finance, and other stakeholders to resolve Accounts Payable issues.

• Support other Finance Shared Services activities and cross-functional initiatives as required.

Qualifications

• Bachelor's Degree in Accountancy, Finance, or any related business course.

• At least two (2) years of experience in Accounts Payable, General Accounting, or Finance Operations.

• Strong knowledge of the Procure-to-Pay (P2P) process and Accounts Payable operations.

• Experience using ERP systems such as Oracle, MFG Pro, SAP, Microsoft Dynamics, or similar platforms.

• Advanced proficiency in Microsoft Excel and Google Workspace applications.

• Strong analytical, reconciliation, and problem-solving skills.

• Excellent communication and stakeholder management skills.

• Ability to work in a structured, deadline-driven, and fast-paced environment.

Preferred Qualifications

• Experience in a Shared Services or BPO environment.

• Exposure to multinational or culturally diverse organizations.

• Ability to work independently with minimal supervision.

• Experience supporting process improvement or automation initiatives.

Key Competencies

• Customer Focus

• Attention to Detail

• Analytical Thinking

• Results-Oriented

• Effective Communication

• Relationship Management

• Time and Work Management

• Quality and Continuous Improvement

• Adaptability

• Integrity and Accountability