Office Staff - On-Site Project

Employment Type: Full-time

Work Setup: 100% On-site

Tasks & Responsibilities

• Document Control: Maintain, organize, and log all project documents, including blueprints, permits, daily site reports, transmittals, and correspondence.

• Timekeeping & Payroll Support: Monitor and record daily attendance of site workers, operators, and engineers; prepare weekly/monthly timekeeping reports for payroll processing.

• Procurement & Inventory: Assist in monitoring site inventory (tools, safety gear, office supplies) and coordinate with the main office for purchasing and delivery requests.

• Petty Cash Management: Handle and liquidate site petty cash for minor and urgent project expenses.

• Coordination: Serve as the main point of contact between the site engineers, subcontractors, and the head office admin team.

• General Admin Tasks: Encode data, prepare meeting minutes, and ensure the site office is clean, organized, and fully functioning.

• Coordination: Serve as the main point of contact between the site engineers, heavy equipment operators, subcontractors, and the head office admin team.

Qualifications:

• Graduate of any 4-year course (Business Administration, Office Administration, Management, or equivalent). Engineering-related undergraduates are welcome to apply.

• At least 1–2 years of experience as an Office Staff, Clerk, or Admin Assistant. Experience in a construction or engineering site project is a major advantage.

• Proficient in MS Office (Word, Excel).

• Good communication and management skills.

• Basic knowledge of timekeeping and document control.

• Highly organized, trustworthy, and able to work independently in a fast-paced site environment.

• Willingness to work on-site for the whole duration of the earthworks project.