Executive Virtual Assistant / Client Coordination Specialist

We are looking for a highly organized and proactive Executive Virtual Assistant to support clients, coordinate schedules, manage meetings, and ensure projects stay on track.

Job Qualifications:

• Experience as a Virtual Assistant, Executive Assistant, Project Coordinator, or similar role.

• Excellent English communication skills (written and verbal).

• Strong organizational, time management, and multitasking abilities.

• Strong note-taking and transcription abilities.

• Proficient in Google Workspace, Microsoft Office, and collaboration tools.

• Professional, detail-oriented, and able to maintain confidentiality.

• Willing to work onsite.

Preferred:

• Experience supporting executives, business owners, or client-facing teams.

• Familiarity with ClickUp, Asana, Monday.com, Trello, or similar project management tools.
  

Job Duties & Responsibilities:

• Manage calendars, appointments, and meeting schedules.

• Coordinate with clients, vendors, and stakeholders.

• Attend meetings, take notes, and prepare summaries.

• Track action items, deadlines, and project progress.

• Provide daily updates and status reports to clients.

• Maintain project trackers, documentation, and task lists.

• Prepare reports, presentations, and correspondence.

• Perform administrative and operational support tasks.

• Can start immediately and willing to work onsite (Juna Subdivision, Matina, Davao City)