Social Media Admin Assistant

Job Summary: We are seeking a highly organized and proactive Social Media Coordinator (Admin VA) to support a growing coaching and therapy practice serving female entrepreneurs. This role blends social media content management across LinkedIn and Instagram with administrative and operational support, including lead tracking, event coordination, and follow-up communications. The ideal candidate excels at building structure, tracking performance, and keeping everything running consistently and smoothly behind the scenes.

Key Responsibilities:

• Organize and manage a content calendar for LinkedIn and Instagram using Notion

• Schedule and publish social media posts in alignment with the established content strategy

• Monitor social media analytics and prepare clear and actionable reports on content performance and areas needing adjustment

• Maintain organized and current records of all published content, upcoming posts, and performance data

• Provide administrative support for monthly masterclass events, including managing registrations, attendee lists, and post-event follow-up communications

• Handle lead tracking and follow-up outreach to move prospects toward booked sales consultations

• Complete data entry and back-end operational tasks that keep the business organized and running smoothly

• Identify and recommend improvements to workflows, content planning processes, and organizational systems

• Assist with landing page coordination and other marketing-related tasks as they arise

Mandatory Skills:

• Strong proficiency in Notion for content planning, performance tracking, and workspace organization

• Experience coordinating social media content specifically for LinkedIn and Instagram

• Ability to interpret and report clearly on social media analytics and content performance

• Excellent organizational skills with strong attention to detail and a preference for structured systems

• Experience with administrative tasks including data entry, lead tracking, and follow-up management

• Proficiency in Google Sheets or Excel for data management and reporting

• Reliable, thorough, and capable of working independently with minimal oversight

• Strong communication skills and the ability to collaborate productively with a business owner

Preferred Skills:

• Familiarity with AI tools such as Claude or ChatGPT for content support

• Experience supporting coaches, therapists, or service-based entrepreneurs

• Knowledge of LinkedIn content strategy and social media best practices

• Experience coordinating virtual events, webinars, or live masterclasses

• Familiarity with CRM or lead management workflows

• Comfortable managing multiple concurrent projects and shifting priorities

• A proactive mindset with a genuine enthusiasm for suggesting improvements and exploring new ideas

Why Join Us: This is a rewarding opportunity to work closely with a passionate entrepreneur building a meaningful coaching practice. You will bring real structure and clarity to the business, with genuine room to grow your responsibilities over time. If you enjoy transforming complexity into organized systems and want your contributions to matter in a purpose-driven environment, this role is for you.