Real Estate Virtual Assistant | Sales Admin | Fully-remote

Real Estate Sales Admin VA (Australian Market) | Fully Remote

Are you an experienced Administrative Assistant or Real Estate Virtual Assistant looking for a home-based remote work opportunity? Join a dynamic Australian real estate team, providing essential support in Sales Executive team. In this role, you’ll assist with processing agreement documents, managing database, creating listings and ensuring smooth day-to-day operations. Strong efficiency and a solid grasp of industry tools and processes are key to success in this role.

We are looking for a highly organized and proactive Real Estate Virtual Assistant to support an Australian real estate team. This role involves managing daily operations, handling client inquiries, scheduling, marketing, and assisting with property appraisals. If you have strong attention to detail, excellent communication skills, and experience in real estate administration, this is the perfect opportunity for you.

Key Responsibilities

• Managing Enquiries
• Schedule Management
• Auction Property Management
• Follow-Ups & Reminders
• Social Media & Marketing
• Property Appraisal Tasks Calendar & Document Management
• Lead & Client Follow-Up
• Weekly Recurring Tasks Property Marketing
• Auction Campaign Updates
• Bulk Email Communication
• Skills & Experience Essential Skills Organization & Time Management
• Attention to Detail
• Communication & Coordination

Preferred Experience

• Real estate industry experience (supporting appraisals, auctions, and open homes).
• CRM and data management experience (lead tracking and appraisal records).
• Marketing & content creation (designing flyers, managing property magazines).
• Administrative support (handling schedules, client follow-ups, and document preparation).

Preferred Systems & Software Experience CRM & Lead Management

• NurtureCloud, Homepass, Salesforce (or similar)

Document Creation & Management

• Google Workspace (Docs, Sheets, Calendar)
• Microsoft Office (Word, Excel, Outlook)

Marketing & Social Media

• Canva (for flyers and property magazines)
• Mailchimp or similar email marketing platforms
• Facebook, Instagram, LinkedIn (real estate marketing)

Real Estate Software

• Digital CMA tools
• RP Data/CoreLogic (for market analysis)

Communication Tools

• Zoom, Microsoft Teams, Google Meet (for virtual collaboration)
• WhatsApp or Slack (for internal communication)

Nice-to-Have Skills & Certifications

• Real Estate Certificate of Registration or relevant industry training.
• Marketing certifications (e.g., HubSpot, Google Ads).
• SEO knowledge or experience in digital marketing.
• Graphic design skills (Canva or Adobe tools).
• Project management experience (Trello, Asana, Monday.com).

Additional Information Flexibility & Availability

• The role is remote and may require occasional adjustments to align with team or client schedules.
• Availability during peak periods (e.g., lead-up to auctions or appraisals) is important.

Proactive Attitude & Growth Potential

• Candidates who take initiative and think ahead will thrive in this role.
• Opportunity for career growth, with potential to take on additional responsibilities.