Event Manager

Role Description (12-Month Project-Based)

Green School Bali is looking for a dedicated Event Manager to lead the planning, execution, and growth of the Regeneration Event 2026—our global conference focused on sustainability and transformative change. Join a team committed to creating meaningful experiences that align with our holistic mission.

As the Event Manager, you will oversee the entire event lifecycle—from ideation and logistics to post-event evaluation. This includes working with internal teams and external partners to ensure seamless operations and an exceptional experience for all participants. You will also manage budgeting and contribute to the success of Regeneration Event 2026, making a lasting impact within the Green School Bali community and beyond.

TAKES RESPONSIBILITY FOR

Event Planning & Execution:

• Lead the end-to-end planning, coordination, and execution of events aligned with Green School Bali’s mission.
• Develop event proposals, including themes, budgets, and operational plans.
• Oversee logistics and execution, ensuring smooth operations before, during, and after the event.
• Manage post-event evaluations and ensure financial reconciliation.

Logistics & Operations:

• Coordinate all event logistics, including campus planning, transportation, permits, health and safety standards, and food and beverage (F&B) operations.
• Work with internal teams to ensure all event logistics are aligned with Green School Bali’s sustainability goals.
• Develop comprehensive campus maps and vendor contracts for event setup, operation, and teardown.

Partnership & Sponsorship Management:

• Build and manage partnerships with sponsors, vendors, and service providers to ensure a seamless event experience.
• Sell event partnership and sponsorship packages, ensuring mutual benefit and alignment with sustainability values.
• Negotiate and maintain relationships with hotels, transportation providers, and vendors to enhance event operations.

Marketing & Promotion:

• Work with the AMC team to drive event marketing efforts and ticket sales.
• Develop promotional strategies to engage potential attendees through outreach and partnerships.
• Assist with branding efforts to ensure sponsor logos and messaging align with Green School Bali’s values.

Guest Services:

• Set up and manage an on-site information office to assist attendees and address inquiries.
• Provide VIP and guest services, including troubleshooting and support during the event.

POSITION CRITERIA

• Proven experience in event management, logistics, and budgeting.
• Strong project management skills and the ability to manage multiple tasks and deadlines.
• Experience in sales, marketing, and promotions, preferably in educational or sustainability-focused events.
• Excellent communication, negotiation, and interpersonal skills.
• Passion for sustainability, environmental education, and community engagement.
• Ability to collaborate effectively with cross-functional teams.
• Willingness to work weekends when required and take a hands-on approach to event execution.
• Knowledge of Green School Bali’s sustainability values and holistic approach is a plus.
   

Closing Date: April 15th, 2025

Start Date: May 1st, 2025

OUR CORE COMMITMENT TO CHILD PROTECTION

Please refer to our Student Safeguarding Policy HERE

Green School Bali is committed to safeguarding and promoting the welfare of all the students in our care and expects all applicants to share this commitment. We follow safe recruitment practices, which are aligned with the recommendations of the International Task Force on Child Protection. We hold ourselves to a high standard of effective recruiting practices with specific attention to child protection. All appointments are subject to an interview, identity checks, criminal record checks, social media checks, successful references, as well as due visa and work permit process as required by Indonesian law.

GSB and EiM are committed to diversity within its team, organisational practices, policies and culture. It recognises that people with different backgrounds, skills, attitudes and experiences bring fresh ideas and perceptions, and it encourages and leverages these differences to make its work more relevant and approachable. EiM will not discriminate or tolerate discriminatory behaviour on any grounds such as, but not limited to, race, gender, disability, nationality, national or ethnic origin, religion or belief, marital/partnership or family status, sexual orientation, age or socioeconomic background. EiM strives to be an inclusive workplace where everyone feels a sense of belonging, has a voice, can raise concerns, and feels comfortable and confident. It expects everyone who works with it to share this commitment and to act accordingly, as it aspires to best serve the mission and its community.

Thank you for your interest in Green School Bali.