Admin Assistant

Job Summary

The Admin Assistant provides administrative and clerical to the engineering and admin team, ensuring operations and assisting with the organization and management or admin and engineering documentation, scheduling, and communication. This role requires organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

KEY RESPONSIBILITIES:

Administrative Support

• Manage and maintain schedules for the engineering team, including meetings, deadlines, and project timelines.
• Coordinate travel arrangements, expense reports, and other logistical needs for team members.
• Organize and schedule appointments of VGM, and GM.
• Book travel arrangements
• Liaise with executives and admin to handle requests and queries from senior managers.

Document Management

• Organize and maintain engineering documentation, including project plans, technical drawings, and specifications.
• Ensure proper version control and archiving of documents.
• Assist in the preparation of technical reports, proposals, and other project-related materials.

Project Support

• Assist in tracking in adhering to safety and regulatory requirements.
• Assist in tracking project milestone and deliverables
• Help with procurement processes, such as tracking purchase orders and inventory for engineering supplies.
• Support the team in adhering to safety and regulatory requirements.

Other Duties

• Perform other related administrative tasks as needed to support the team and ensure smooth operations.

JOB QUALIFICATIONS AND SKILLS REQUIRED

Bachelor’s degree in Business Management / Civil Engineering Civil Engineer and/or graduate of Engineering or its equivalent.

• 2+ years of administrative support experience, preferably in an engineering or technical environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Attention to detail and the ability to handle sensitive information with discretion.
• Familiarity with project management tools or engineering software is a plus.

Knowledge of engineering terminology and workflows.