Administrative Assistant (Property Management and or Real Estate experience)

ROLE SUMMARY

An Administrative Assistant will provide comprehensive administrative, organizational, and operational support remotely to one client, based in the United States. This role demands exceptional multitasking skills, a high level of organization, and the ability to work efficiently in a fast-paced environment. The ideal candidate will be proactive, detail-oriented, and adept at managing a diverse range of tasks. This role includes two weeks of paid training to start.

An Administrative Assistant is a lifelong learner who is committed to growing their skills and experience. We deliver by supporting you with the learning, tools, and virtual assistant community you need to grow. Our virtual assistants are not one-size-fits-all; they must have the mindset to embrace new opportunities.

WORK SCHEDULE: 8:30 AM – 5:30 PM Pacific Daylight Time (11:30 PM – 8:30 AM Philippine Standard Time), follows Philippine holidays

POSITION TYPE: Full Time

WORK ARRANGEMENT: Remote

ESSENTIAL FUNCTIONS:

• Email Management: Manage and organize emails, including prioritizing urgent correspondence and responding to inquiries on behalf of their client
• Scheduling: Schedule and coordinate meetings, appointments, and occasional travel arrangements, ensuring efficient time management
• Document Management: Prepare and organize documents such as reports, memos, and other office files. Create and manage document collection and facilitate the process.
• Research: Conduct research for various projects, compile data, and support with presentation creation
• Social media: Support with content creation, scheduling, audience engagement, and tracking
• Customer Relationship Management: Provide client support by managing inquiries and feedback and resolving occasional issues in a timely fashion, including tracking opportunities in CRMs and light sales administration support
• Special Projects/Project Management: Assist in the preparation of regularly scheduled reports and coordinating projects and support delivery
• Administrative Support: Provide administrative assistance, potentially including expense management, simple invoicing, tracking payments, etc.
• Phone Handling: Manage phone calls from various associations.
• Perform ad-hoc tasks as needed by the business

QUALIFICATIONS:

• Bachelor’s degree preferred, but not required; a high school diploma required
• Experience as an administrative assistant or remote assistant role
• Experience in Property Management and or Real Estate
• Strong computer aptitude, which includes experience with Microsoft 365, G-Suite, Canva, Zoom, Dropbox, Asana, Calendly, Doodle, Skype, Slack, Trello, Adobe Acrobat, LastPass, LinkedIn, CRM experience, experience with AI and automation tools
• Flexible and adaptable to changing needs
• Strong organization, oral and written communication skills
• Analytical skills with particular attention to detail
• Aptitude in data management, analytics, reporting preparation
• Ability to function in an autonomous environment—independent worker, self-directed