Facility Manager

To ensure the optimal performance of mechanical, electrical, plumbing, and HVAC systems through regular inspections, maintenance, and repairs. We are committed to managing third-party repair and maintenance service providers in alignment with the highest standards of quality, cost efficiency, and safety.

MAJOR:

1. Lease Management

• Oversee the leasing process, including negotiation, renewal, and termination of leases.
• Ensure compliance with lease agreements, including maintenance responsibilities, payment schedules, and legal obligations.

2. Maintenance and Operations

• Manage the maintenance and operation of leased facilities to ensure they are safe, functional, and meet the needs of tenants.
• Implement preventive maintenance schedules and handle repairs promptly to minimize downtime and tenant disruption. 

3. Cost Management

• Optimize operational costs through efficient management of resources and utilities within leased properties.
• Ensure that facilities-related expenses are within budget and identify cost-saving opportunities.

4. Tenant Relations

• Maintain strong relationships with tenants, addressing their concerns and ensuring a high level of satisfaction. 
• Act as a point of contact for tenants regarding facility-related issues and improvements.

5. Regulatory Compliance

• Ensure that all leased facilities comply with local building codes, health and safety regulations, and environmental standards.
• Maintain necessary documentation and certifications related to facility operations and leasing.

6. Facility Upgrades and Improvements

• Plan and oversee facility upgrades, renovations, or improvements to enhance property value and tenant satisfaction.
• Evaluate the feasibility and cost-effectiveness of proposed upgrades.

7. Performance Monitoring

• Track and report on the performance of leased facilities, including occupancy rates, maintenance issues, and tenant feedback.
• Use performance metrics to identify areas for improvement and implement corrective actions.

8. Risk Management

• Identify potential risks associated with leased facilities and develop strategies to mitigate them.
• Ensure that appropriate insurance coverage is in place for leased properties.

9. Support in ensuring that the Quality Management System requirements are being followed and complied.

MINOR:

• Establishes and monitors preventative maintenance procedures and schedules for buildings, equipment and grounds.
• Ensures building and equipment meet all safety, security and fire regulations and policies. Makes recommendations for major repairs and purchases to supervisor.
• Monitor work performed by contractors, prepares estimates of labor and material costs, contacts external contractors and trades people to obtain quotes and arranges for major repairs and maintenance work.
• Setting and maintaining departmental budget, monitoring line efficiencies, monitoring labor cost, monitoring assets, facility and parts inventory and other expenses.
• Ensure Building and Facility Maintenance KPI’s are met and provide action/s to correct the unmet periods.
• Ensure that all statutory and regulatory requirements are acquired and maintain (BFP, FDA and other Government Agencies).
• Review utilities consumption and strive to minimize costs.
• Control activities like parking space allocation, waste disposal, building security etc.
• Manage the upkeep of equipment and supplies to meet health and safety standards.
• Track expenses and oversee the budget for maintenance.
• Plan and manage all repair and installation activities. 
• Oversee equipment stock and place orders for new supplies when necessary.
• Manages maintenance and utility personnel by setting direction and priorities.
• Provides training and continuous development on all maintenance and utility personnel.
• Drives the Maintenance and Reliability initiative focused on Preventive & Predictive Maintenance, not reactive.
• Monitoring purchase orders and request for installation and/or repair up to accomplishment. Ensures maintain of Food Safety, Occupational Safety and Quality Systems as implemented.
• Performs Performance Evaluations on direct reports as required.
• Maintain historical records of building, equipment’s and grounds and ensure availability of each record at all time.
• Ensures cleaning programs are followed as per procedures and guidelines.
• Ensure that all regulatory permits are acquired, that reports are submitted to regulatory agencies, and any site permit conditions (e.g., sampling, recordkeeping) are met.

Qualifications / Skills:

• Graduate of 5 Year University Course, Preferably Civil or Electrical / Electronic Engineering
• Registered Civil or Electrical / Electronic Engineer – Preferred
• OSHA / EOSH Certified – Preferred
• At least 5 years Operational exposure to Production Processes, Logistics Operations and or Construction Site
• Functional Knowledge in regulatory requirements, technical aspects (safety, industrial hygiene, environmental), risk management, behavior-based safety, training, auditing / program review, regulatory agency enforcement etc.
• Candidate must possess a broad knowledge of the Supply Chain processes and have a working knowledge of cost control and hazard/risk analysis
• Candidate must maintain a state-of-the-art competence in hazard/risk analysis through active participation in training programs and by participating in professional Engineering societies
• Technical knowledge in electrical, mechanical and HVAC systems – Diagnostics and Troubleshooting
• Proven experience as facilities manager or relevant position
• Well-versed in technical/engineering operations and facilities management best practices
• Knowledge of basic accounting and finance principles
• Excellent verbal and written communication skills
• Excellent organizational and leadership skills
• Good analytical/critical thinking
• BSc/BA in Facility Management, Engineering, Business Administration or relevant field
• Relevant professional qualification (e.g., CFM) will be an advantage