Virtual Assistant & Recruiting Operations Coordinator
Virtual Assistant & Recruiting Operations Coordinator
📍 Location: Onsite (Ortigas Pasig)
⏳ Work Hours: Full-time (40 hours per week), 9:00 AM - 5:00 PM PST
About the Role
We are seeking a detail-oriented Virtual Assistant & Recruiting Operations Coordinator to support our dynamic recruiting team. You will play a critical role in managing recruitment processes, scheduling interviews, and maintaining data integrity, ensuring a seamless experience for our clients and candidates.
Key Responsibilities
✅ Scheduling & Calendar Management
- Coordinate interviews across multiple searches, ensuring smooth communication between clients, candidates, and internal teams.
- Manage interview logistics, including timely and accurate calendar invites and relevant information sharing.
- Maintain the team’s holiday and event calendar while proactively resolving scheduling conflicts.
- Organize team meetings, workshops, and travel arrangements for company events.
✅ Operations & Communications
- Ensure accurate data entry and maintenance in the CRM, including candidate records, job postings, and client information.
- Conduct periodic audits for data accuracy in CRM and Google Drive.
- Effectively communicate with internal teams and clients via Slack, WhatsApp, and email.
- Assist with administrative tasks such as shipping labels, meeting notes, and research projects.
Skills & Qualifications
- Excellent verbal and written communication skills, with a strong sense of professionalism.
- Strong organizational and time-management skills to handle multiple projects efficiently.
- Technical proficiency in Outlook Calendar, Google Mail, Google Calendar, Slack, Zoom, Google Workspace (Gmail, Drive).
- Bonus: Experience using Canva, Calendly, or as an admin/master user of scheduling platforms.
- Ability to learn and adapt to new cloud-based tools quickly.
Why Join Us?
- Work in a collaborative and fast-paced recruiting environment.
- Opportunities for career growth and development.
Employer questions
- What's your expected monthly basic salary?
- Which of the following types of qualifications do you have?
- How many years' experience do you have as an executive assistant?
- Are you available to work on a nighshift schedule
Company profile
Transpeed Communications Corp.
Transpeed Communications was established and is headquartered in Los Angeles, California in June of 2011.
Once conceptualized, Transpeed Communications opened its doors to the Philippines by putting up its first center in the heart of Manila. Transpeed Manila has been operating within the strict guidelines and programs followed by the call center industry in the United States.
All product specifics are taught by highly qualified trainers to meet the standards of its clients. In 2013, Transpeed Manila made substantial changes that included the employment of supervisors and mid-management staff with a collective experience of over 30 years. From there, Transpeed Manila has expanded its services from front to back-office support.