Executive Assistant

Posted 20d ago

Eleison Foundation seeks to hire an Executive Assistant for a Cebu-based position in a hybrid working environment. Eleison is a nonprofit organization that supports survivors of human trafficking and gender-based violence in their recovery. Eleison is registered in the United States with a representative office in Cebu, Philippines. Eleison adopts an integrated approach with four core interconnected areas of activity: mental health services for survivors, capacity building, research, and advocacy surrounding survivor leadership. 

 

Administration Responsibilities

  • Support in preparing documents for Department of Social Welfare and Development (DSWD) licensing, registration, and accreditation
  • Process business permit, Securities and Exchange Corporation (SEC) filings, and other mandatory government requirements
  • Purchase and maintain records of office inventories, supplies, and materials
  • Perform notetaking during team and partner meetings
  • Provide logistical and documentation support for programmatic activities, as needed
  • Provide transcription and translation support for Eleison's research projects
  • Manage Eleison’s organizational calendar
  • Oversee office maintenance 
  • Support Director in preparation of human resource-related materials

 

Financial Responsibilities

  • Create and maintain financial records with high level of accuracy, completeness, and consistency
  • Train staff members in financial policies and ensure compliance with organizational policies 
  • Create budgets and monitor spending to ensure activities are within budget
  • Coordinate with and manage working relationship with consulting accountant
  • Facilitate purchases of supplies, materials, and payment of bills
  • Review, update, and ensure adherence to financial policies and procedures 

 

Qualifications:

  • Bachelor’s degree in relevant discipline 
  • Minimum of two years of prior experience as an Executive Assistant
  • Extremely meticulous and incredibly high level of attention to detail
  • Experience processing government licenses and filings for compliance purposes 
  • Excels in record-keeping, documentation, report creation, and financial management     
  • Proficient in using Excel Sheets, Google Drive, and Dropbox  
  • Ability to juggle multiple tasks while meeting deadlines
  • Based in Cebu City, Philippines
  • Advanced written and spoken English and Cebuano communication skills

     

For interested applicants, please send your application letter and resume to info@eleisonfoundation.org.

Employer questions

Your application will include the following questions:
  • Which of the following types of qualifications do you have?
  • How many years' experience do you have as an executive assistant?
  • How would you rate your English language skills?
  • Are you willing to undergo a pre-employment background check?

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