Executive Assistant
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Eleison Foundation seeks to hire an Executive Assistant for a Cebu-based position in a hybrid working environment. Eleison is a nonprofit organization that supports survivors of human trafficking and gender-based violence in their recovery. Eleison is registered in the United States with a representative office in Cebu, Philippines. Eleison adopts an integrated approach with four core interconnected areas of activity: mental health services for survivors, capacity building, research, and advocacy surrounding survivor leadership.
Administration Responsibilities
- Support in preparing documents for Department of Social Welfare and Development (DSWD) licensing, registration, and accreditation
- Process business permit, Securities and Exchange Corporation (SEC) filings, and other mandatory government requirements
- Purchase and maintain records of office inventories, supplies, and materials
- Perform notetaking during team and partner meetings
- Provide logistical and documentation support for programmatic activities, as needed
- Provide transcription and translation support for Eleison's research projects
- Manage Eleison’s organizational calendar
- Oversee office maintenance
- Support Director in preparation of human resource-related materials
Financial Responsibilities
- Create and maintain financial records with high level of accuracy, completeness, and consistency
- Train staff members in financial policies and ensure compliance with organizational policies
- Create budgets and monitor spending to ensure activities are within budget
- Coordinate with and manage working relationship with consulting accountant
- Facilitate purchases of supplies, materials, and payment of bills
- Review, update, and ensure adherence to financial policies and procedures
Qualifications:
- Bachelor’s degree in relevant discipline
- Minimum of two years of prior experience as an Executive Assistant
- Extremely meticulous and incredibly high level of attention to detail
- Experience processing government licenses and filings for compliance purposes
- Excels in record-keeping, documentation, report creation, and financial management
- Proficient in using Excel Sheets, Google Drive, and Dropbox
- Ability to juggle multiple tasks while meeting deadlines
- Based in Cebu City, Philippines
- Advanced written and spoken English and Cebuano communication skills
For interested applicants, please send your application letter and resume to info@eleisonfoundation.org.
Employer questions
Your application will include the following questions:
- Which of the following types of qualifications do you have?
- How many years' experience do you have as an executive assistant?
- How would you rate your English language skills?
- Are you willing to undergo a pre-employment background check?
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