Admin Assistant

Responsibilities:

  • Answer and direct phone calls
  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Submit and reconcile sales reports
  • Provide general support to patients
  • Act as the point of contact for internal and external clients

 

Qualifications and Requirements: 

  • Bachelor’s degree in Business Administration or related field preferred
  • Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant. 
  • Strong organizational skills with the ability to multitask and prioritize workload effectively.
  • Knowledge of office management systems and procedures.
  • Working knowledge of office equipment, like printers and fax machines
  • Proficiency in MS Office Suite (Word, Excel, Outlook) and other relevant software applications such as Canva and Google Apps is a plus
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • Ability to work collaboratively as part of a team and independently with minimal supervision.
  • Knowledgeable on handling HMO (not required but is a plus)
  • Preferably with background of Information Technology (IT), sales and marketing

 

 

Employer questions

Your application will include the following questions:
  • Which of the following types of qualifications do you have?
  • What's your expected monthly basic salary?
  • Which of the following Microsoft Office products are you experienced with?
  • Do you have customer service experience?
  • How much notice are you required to give your current employer?
  • Are you available to work public holidays?
  • Are you willing to undergo a pre-employment background check?
  • Are you willing to relocate for this role?

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