Accounts Coordinator

Position Overview:
The Accounts Coordinator will be responsible for providing essential support to the sales team, ensuring seamless order management, maintaining accurate documentation, and fostering strong customer relationships. This role requires excellent organizational skills, attention to detail, and the ability to collaborate effectively across various departments.

 

Key Responsibilities:

  1. Sales Support
    • Prepare and deliver quotations, proposals, and presentations to clients.
    • Assist the sales team in gathering and organizing necessary information for client meetings and follow-ups.
  2. Order Management
    • Process and track customer orders, ensuring accuracy and timely delivery.
    • Monitor order status and proactively address any issues or delays.
    • Coordinate with the logistics and warehouse teams to confirm successful delivery of all orders.
    • Maintain a schedule of delivered and pending items.
  3. Customer Relationship Management
    • Maintain and update customer records, ensuring accurate information is available.
    • Respond promptly to customer inquiries and provide excellent customer service.
    • Build and nurture positive relationships with clients to encourage repeat business.
  4. Sales Reporting
    • Prepare and submit weekly, monthly, and quarterly sales reports.
    • Analyze sales data to identify trends and areas for improvement.
  5. Documentation
    • Maintain accurate and up-to-date documentation, including sales contracts, purchase orders, site inspection reports, delivery receipts, statements of account (SOA), and sales invoices.
    • Ensure proper filing and retrieval of all relevant documents for audit and reference purposes.
  6. Team Collaboration
    • Act as a liaison between different departments, such as logistics, procurement, design, accounting, HR, and admin, to ensure smooth communication and efficient operations.
    • Facilitate cross-departmental coordination for the timely completion of tasks related to sales, order management, delivery and payment and collection.
  7. Warehouse Receiving
    • Collaborate with the warehouse team to confirm receipt of items on indent orders.
    • Verify receiving reports to ensure accuracy and proper documentation.

8.  Collaborate with Procurement to ensure timelines and orders are processed for clients.

Qualifications:

  • Bachelor’s degree in Business Administration, Accounting, or a related field.
  • 2+ years of experience in sales coordination, order management, or inventory management.
  • Strong organizational and multitasking skills.
  • Excellent proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with CRM systems.
  • Excellent communication and interpersonal skills.
  • Detail-oriented with a commitment to accuracy and quality.
  • Ability to work collaboratively in a team environment and across departments.

Working Conditions:

  • Office-based role with occasional visits to warehouses or client sites as needed.
  • May require flexibility in working hours to accommodate urgent requests or deadlines.

Reports To:
Strategic Business Unit Head

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Employer questions

Your application will include the following questions:
  • What's your expected monthly basic salary?
  • Which of the following types of qualifications do you have?
  • How many years' experience do you have as an Account Coordinator?
  • Do you have customer service experience?
  • Which of the following Microsoft Office products are you experienced with?
  • Do you have experience in a role which requires relationship management experience?
  • Which of the following Customer Relationship Management (CRM) systems do you have experience using?
  • How would you rate your English language skills?

Company profile

Consumer Electronics Manufacturing11-50 employees

We are a technical lighting company specializing in B2B (business to business)Trade.

LUMITRON TECHNOLOGIES INC. is located at Skyscape Tower, 8000 Santol St. Mon-el Subd. Sucat Paranaque City

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