Executive Assistant - Work from Home
About us
Twoconnect is on a mission to empower people with global employment opportunities and elevate their skills.
Our foundation is built upon a set of core values that guide everything we do. These values – People, Integrity, Professionalism, Transparency, and Teamwork – aren’t just words on paper; they are the essence of who we are and how we operate!
Our people are our greatest asset. That’s why we are committed to fostering an environment with mutual respect and an inclusive culture.
If you are passionate about growing your career, building genuine connections, and being part of a team that is invested in your success, join us!
About the role
- Manage the CEO’s schedule, including travel arrangements, flight bookings, and logistics.
- Act as a key liaison, communicating with stakeholders on behalf of the CEO to maintain strong relationships.
- Organize internal team meetings and prepare agendas.
- Schedule and coordinate board meetings (4-6 times annually), ensuring accurate minute-taking and timely follow-up on action items.
- Facilitate meetings with international bodies such as WHO and representatives from member countries.
- Coordinate funding-related activities, including arranging lunches, meetings, and stakeholder communication.
- Maintain accurate and up-to-date databases of members, stakeholders, and organizational contacts.
- Draft professional letters, correspondence, and reports, leveraging tools like AI writing tools for efficiency.
- Ensure communication is culturally sensitive and appropriate for diverse audiences.
- Operate in a fully digital environment, utilizing Microsoft Teams and other online tools for collaboration and communication.
- Provide support across the organization’s social media platforms, assisting with scheduling posts and engaging with the community.
- Coordinate activities and communications across 31 countries, ensuring alignment with organizational goals and cultural contexts.
- Other role specific duties as they arise.
About you
- Bachelor’s degree in Business Administration, Communications, Psychology, or a related field is advantageous.
- Proven experience as an Executive Assistant or in a similar support role, ideally within a non-profit, healthcare, or social impact organization.
- Strong organizational and time management skills, with the ability to manage multiple tasks and prioritize effectively.
- Proficiency in Microsoft Office Suite, including Teams, and other digital tools.
- Exceptional written and verbal communication skills, with attention to detail and the ability to draft professional correspondence.
- Familiarity with managing records, databases, and digital collaboration platforms.
- Experience with social media management and engagement is highly desirable.
- Discretion and sensitivity in handling confidential information.
- A proactive, adaptable approach with the ability to work independently and as part of a team.
- A genuine interest in mental health, crisis support, and suicide prevention, with an empathetic and compassionate mindset.
What we offer
As a Twoconnect employee, you get to enjoy the following:
- Work from home
- Day shift
- Work-life balance
- HMO benefits
- Government-mandated benefits
- Training and Development programmes
- Employee Engagement Events (company outings, fun activities, quarterly wellness and self-care sessions)
- Experience working with leading organisations
- Fun, supportive, and inclusive culture
- Dedicated Team Managers that look after your development
NOTE:
Please be advised that the recruitment process for this role will commence on January 6th, following the upcoming holidays.
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Employer questions
- What's your expected monthly basic salary?
- How would you rate your English language skills?
- Which of the following Microsoft Office products are you experienced with?
- Are you willing to undergo a pre-employment background check?
- How much notice are you required to give your current employer?
- How many years' experience do you have as an executive assistant?
Company profile
Twoconnect is an Australian business process outsourcing company focused on providing custom offshore staffing solutions.
We are driven by a culture of professionalism – we will conduct each aspect of our business with the highest level of conduct and customer care.
Our employees are treated in the highest regard with bonus and incentive structures in place to ensure that as we grow, so do our staff.